School Office & Operations Manager

Njschooljobs; Newark (NJ); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

STD/LTD Insurance

Life Insurance

Pension Plan

Parental/Family Leave

Professional Growth

Job summary

Marion P. Thomas Charter School is seeking an organized, detail-oriented front office professional to manage records, enrollment, attendance, and daily operations in a fast-paced school environment.

You will support families, students, and staff while handling confidential information with discretion. The role emphasizes accuracy, timely communication, and teamwork within the administrative office.

Qualifications

• Bachelor’s Degree required; or six years of administrative office experience in lieu of education.
• Six years of administrative office experience.
• High proficiency in Google Office products.
• Experience learning and mastering new computer programs.

Responsibilities

• Serve as the primary point of contact for the school main office, providing high-quality customer service to students, families, staff, and visitors.
• Support the School Principal and administrative team with day-to-day clerical and operational tasks.
• Explain school and district procedures to parents/guardians, staff, and the public in a clear, professional manner.
• Maintain accurate and confidential student records, including enrollment documentation and health eligibility.
• Process student enrollment and registration, verify residency, and enter enrollment data into district systems.
• Manage daily student attendance operations and prepare attendance reports.
• Distribute and track bus tickets and support transportation inquiries.
• Coordinate substitute coverage and orient substitute teachers to assignments.
• Maintain employee attendance and timekeeping records for staff using district systems.
• Process purchase requisitions and track office-related requests.
• Input and coordinate field trip requests and transportation calendars.
• Maintain and update student and staff emergency information in district systems.
• Establish and maintain confidential files per district/state requirements.
• Compose and distribute schoolwide communications and assist with the master calendar.
• Provide information about school programs, events, fundraisers, and activities.
• Operate and troubleshoot basic office equipment and submit service requests.
• Handle sensitive information with discretion and sound judgment.
• Perform other duties as assigned.

Skills

Bachelor’s Degree

Administrative organization

Google Workspace

Multi-system coordination

Education

Six years of administrative office experience

Tools

Google Office products

Learning new computer programs

Job description

Marion P. Thomas Charter School is seeking an organized, detail-oriented front office professional to manage records, enrollment, attendance, and daily operations in a fast-paced school environment.

You will support families, students, and staff while handling confidential information with discretion. The role emphasizes accuracy, timely communication, and teamwork within the administrative office.