Office Manager

Njschooljobs; Newark (NJ); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

STD/LTD Insurance

Life Insurance

Pension Plan

Parental/Family Leave

Professional Growth

Job summary

Marion P. Thomas Charter School is seeking an organized, detail-oriented front office professional to manage records, enrollment, attendance, and daily operations in a fast-paced school environment.

You will support families, students, and staff while handling confidential information with discretion. The role emphasizes accuracy, timely communication, and teamwork within the administrative office.

Qualifications

• Bachelor’s Degree required; or six years of administrative office experience in lieu of education.
• Six years of administrative office experience.
• High proficiency in Google Office products.
• Experience learning and mastering new computer programs.

Responsibilities

• Serve as the primary point of contact for the school main office, providing high-quality customer service to students, families, staff, and visitors.
• Support the School Principal and administrative team with day-to-day clerical and operational tasks.
• Explain school and district procedures to parents/guardians, staff, and the public in a clear, professional manner.
• Maintain accurate and confidential student records, including enrollment documentation and health eligibility.
• Process student enrollment and registration, verify residency, and enter enrollment data into district systems.
• Manage daily student attendance operations and prepare attendance reports.
• Distribute and track bus tickets and support transportation inquiries.
• Coordinate substitute coverage and orient substitute teachers to assignments.
• Maintain employee attendance and timekeeping records for staff using district systems.
• Process purchase requisitions and track office-related requests.
• Input and coordinate field trip requests and transportation calendars.
• Maintain and update student and staff emergency information in district systems.
• Establish and maintain confidential files per district/state requirements.
• Compose and distribute schoolwide communications and assist with the master calendar.
• Provide information about school programs, events, fundraisers, and activities.
• Operate and troubleshoot basic office equipment and submit service requests.
• Handle sensitive information with discretion and sound judgment.
• Perform other duties as assigned.

Skills

Bachelor’s Degree

Administrative organization

Google Workspace

Multi-system coordination

Education

Six years of administrative office experience

Tools

Google Office products

Learning new computer programs

Job description

MISSION:

The mission of Marion P. Thomas Charter School is to build culturally rich, transformative educational spaces that cultivate successful, lifelong innovators who use their passions, character, and intellect to better themselves, the greater Newark community, and the world beyond.

WHO YOU ARE:

You are a highly organized, detail-oriented professional who thrives in a fast-paced school environment. You are tech-savvy and comfortable working across multiple district systems to manage records, workflows, and daily operations efficiently.You take pride in delivering excellent customer service—whether supporting families, students, or staff—and understand that the front office sets the tone for the entire school experience.

You are a strong multitasker who can prioritize competing demands, stay calm under pressure, and respond thoughtfully to questions and requests. You handle confidential information with discretion and professionalism, communicate clearly in person and in writing, and proactively solve problems before they escape. You are dependable, efficient, and understand the importance of accuracy, follow-through, and organization in keeping a school running smoothly.

Do you have what it takes?

• Education and Experience:
  • Bachelor’s Degree. Applicants who do not possess the required education may substitute additional professional experience on a year-for-year basis with one year of such experience being equal to 30 semester-hour credits. OR
  • Six years of administrative office experience.
  • High proficiency in Google Office products.
  • Experience learning and mastering new computer programs.

THE ROLE:

• • Serve as the primary point of contact for the school main office, providing high-quality customer service to students, families, staff, and visitors.
  • Support the School Principal and administrative team with day-to-day clerical and operational tasks as needed.
  • Explain school and district procedures to parents/guardians, staff, and the public in a clear, professional manner.
  • Maintain accurate and confidential student records, including enrollment documentation, cumulative folders, address verification, health eligibility, and transfer/release of records.
  • Process student enrollment and registration, including verification of residency and required documentation, and enter enrollment data into district systems.
  • Manage daily student attendance operations, including attendance verification, corrections, and reporting; prepare required daily, weekly, monthly, and year-to-date attendance reports.
  • Distribute and track bus tickets and support transportation-related inquiries.
  • Coordinate substitute coverage by issuing class packets and keys, orienting substitute teachers to their assignments, and supporting the district absence management system.
  • Maintain employee attendance and timekeeping records for certificated and classified staff using district systems.
  • Process purchase requisitions and track office-related requests in accordance with district procedures.
  • Input, track, and coordinate field trip requests, transportation calendars, and related documentation; respond to staff questions regarding trips and activities.
  • Maintain and update student and staff emergency information in district systems and physical files.
  • Establish, organize, and maintain confidential files in compliance with district and state requirements.
  • Compose and distribute schoolwide communications, including emails, notices, memos, bulletins, and newsletters; assist with maintaining the school master calendar.
  • Maintain information and respond to inquiries regarding school programs, events, fundraisers, and after-school activities.
  • Operate and troubleshoot basic office equipment and submit service requests as needed.
  • Handle sensitive and confidential information with professionalism, discretion, and sound judgment.
  • Performs other duties as assigned

• Salary range: $50,479-$61,179

• Term of Employment: 12 Months

• Union:Dependent on Location

Are You Ready To Join The Village?

Here’s what you can expect-

• The opportunity to join an experienced, diverse, and mission-driven team that is passionate about educational equity
• Healthcare:Medical, dental, vision, STD, LTD, and Life Insurance policies
• Family Focus:Parental/Family leave so you can care for your loved ones
• Pension:Eligibility for participation in the state pension plan
• Learning & Development:A culture that encourages and promotes professional growth and development
• Bonus– We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded.

Next Steps:MPTCS is currently reviewing applications on a rolling basis. Due to the high volume of responses received, not every applicant will be contacted. If you meet the qualifications, you will be contacted to move forward in the selection process.

Marion P. Thomas Charter School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.