School Office Secretary and Records Coordinator

Marion Community Unit School District 2; United States; On-site; USD 32,000 - 42,000; Full time

Job summary

Marion Community Unit School District 2 seeks a School Office Secretary for Marion Junior High School to support front-d desk activities, student enrollment, records processing, and confidential duties. This 11-month position reports to the principal and interacts with staff, students, and parents.

The role requires clerical experience, strong organization, and the ability to manage multiple tasks including IEP scheduling, budgeting reports, and attendance data.

Qualifications

• Must be a high school graduate of an accredited institution.
• Preferred two years clerical/secretarial experience, including word processing.
• Ability to communicate effectively and help others.
• Previous experience in a public school setting or institution of higher education.
• Experience working with students and parents.
• Ability to perform minimal bookkeeping procedures.
• Hold and maintain an Illinois Driver's License.
• Knowledge of modern office practices and procedures.
• Ability to maintain accurate clerical records and prepare simple reports.
• Ability to learn and interpret rules, regulations, laws and instructions.
• Knowledge of and ability to use English correctly and appropriately.
• Ability to perform required clerical work accuracy and within established timelines.
• Ability to operate a variety of office machines.
• Ability to utilize word processing, database and spreadsheet programs on the computer.

Responsibilities

• Meet and interact with public and employees in routine situations which require tact, discretion and courtesy.
• Provide a variety of clerical duties involving all but the most complex matters.
• Give information and interpretations of policies or procedures related to departmental or school activities.
• Establish, maintain and monitor accurate, neat and efficient electronic and manual filing systems.
• Sort and classify incoming mail and other information for efficient disbursement to appropriate recipients.
• Prepare letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions and other materials from marginal notes, rough drafts, verbal instructions or dictating equipment.
• Compile information from various sources on a variety of standardized forms.
• Assist in the orientation and training of the employees or volunteers.
• Prepare accurate minutes of meeting.
• Ability to handle confidential information with complete security.
• Gather and prepare appropriate attendance/accounting information.
• Maintain office bulletin board.
• Request monthly budget activity reports for programs/staff.
• Schedule and coordinate Individualized Educational Program (IEP) meetings.
• Request monthly budget activity reports for program staff - large school.
• Assist with and log fire, earthquake and emergency drills.
• Enroll and discharge students. Request records from prior schools, distribute school records.
• Maintain classroom key distribution and record-keeping.
• Conform to District policy regarding attendance and absences. Employee attendance must be adequate to perform the above listed essential job functions.

Skills

High school diploma

Clerical experience

Communication skills

Public school experience

Experience with students/parents

Bookkeeping

Driver's license (IL)

Office procedures

Records management

Rules and regulations

English language

Office equipment

Word processing/Databases/Spreadsheets

Education

High school diploma

Tools

Word processing (MS Word)

Spreadsheet software (Excel)

Database software (Access)

Job description

Marion Community Unit School District 2 seeks a School Office Secretary for Marion Junior High School to support front-d desk activities, student enrollment, records processing, and confidential duties. This 11-month position reports to the principal and interacts with staff, students, and parents.

The role requires clerical experience, strong organization, and the ability to manage multiple tasks including IEP scheduling, budgeting reports, and attendance data.