Main Office Administrative Assistant

TrulyHired; Exeter (NH); On-site; USD 42,000 - 52,000; Full time

Job summary

Exeter High School is seeking a welcoming, organized Administrative Assistant for the Main Office. You will be the first contact for students, families, staff, and visitors, handling front desk duties, attendance support, mail processing, and scheduling with discretion and professionalism.

You will maintain calendars, assist with school activities, and coordinate communications while upholding confidentiality and security procedures in a fast-paced environment.

Qualifications

• High school diploma required; associate's degree or related coursework preferred.
• Experience in an administrative, receptionist, customer service, or school office setting preferred.
• Strong interpersonal and communication skills with students, families, staff, and community.
• Excellent organizational skills with ability to prioritize multiple responsibilities.
• Proficiency with Google Workspace and Microsoft Office applications.
• Ability to learn district software systems.
• Ability to maintain confidentiality and exercise sound judgment.
• Comfortable working in a busy environment with frequent interruptions.

Responsibilities

• Serve as the primary receptionist for the Main Office, greeting visitors.
• Monitor secure entrance, issue visitor badges, and follow security procedures.
• Supervise student traffic entering and leaving the Main Office.
• Answer and direct incoming calls with accurate information.
• Receive, process, and distribute mail, packages, and deliveries.
• Maintain organized office files, records, and correspondence.
• Assist students, caregivers, and staff by answering questions and routing inquiries.
• Prepare and distribute correspondence, reports, forms, and communications.
• Assist with calendars, scheduling meetings, and coordinating activities.
• Support attendance, student records, and other office functions.
• Maintain confidentiality of student and personnel information.
• Assist with emergency procedures and communications as needed.
• Perform additional admin and clerical duties to support operations.

Skills

Customer service

Written and verbal communication

Organizational skills

Attention to detail

Calm under pressure

Independent work

Flexibility

Education

High school diploma

Associate's degree preferred

Tools

Google Workspace

Microsoft Office

Job description

Exeter High School Administrative Assistant in the Main Office (210 Days)

Job Description

Description

Exeter High School is seeking a welcoming, organized, and customer-service-oriented professional to join our Main Office team. As the first point of contact for students, families, staff, and visitors, this individual plays an essential role in creating a safe, efficient, and positive school environment. Working under the supervision of the Principal, the Main Office Administrative Assistant manages the daily operations of the front office while providing exceptional service to students, families, staff, and community members. This position requires excellent communication skills, strong attention to detail, professionalism, discretion, and the ability to thrive in a fast-paced environment where priorities shift throughout the day.

Essential Functions

• Serve as the primary receptionist for the Main Office, greeting visitors and creating a welcoming environment.
• Monitor and manage the school's secure entrance, checking in visitors, issuing visitor badges, and following established security procedures.
• Supervise student traffic entering and leaving the Main Office throughout the school day.
• Answer and direct incoming telephone calls while providing accurate information to students, families, staff, and community members.
• Receive, process, and distribute incoming mail, packages, and deliveries.
• Maintain organized office files, records, and correspondence.
• Assist students, caregivers, and staff by answering questions, resolving routine concerns, and directing inquiries to the appropriate personnel.
• Prepare, copy, and distribute correspondence, reports, forms, and school communications.
• Assist with maintaining calendars, scheduling meetings, and coordinating school activities as needed.
• Support attendance, student records, and other office functions as assigned.
• Maintain confidentiality of student and personnel information in accordance with district policies and applicable laws.
• Assist with emergency procedures and communications when necessary.
• Perform additional administrative and clerical duties to support the efficient operation of the school.

Knowledge, Skills and Abilities

• Outstanding customer service skills.
• Strong written and verbal communication.
• Excellent organizational and time management abilities.
• Attention to detail and accuracy.
• Ability to remain calm and professional under pressure.
• Ability to work independently while contributing as a member of a collaborative administrative team.
• Flexibility and adaptability in a dynamic school environment.

Physical Demands

• Ability to sit and stand for extended periods.
• Frequent use of computers, telephones, and office equipment.
• Occasional lifting of packages and office materials up to 25 pounds.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.

Typical qualifications would be equivalent to:

• High school diploma required; associate's degree or related coursework preferred.
• Previous experience in an administrative, receptionist, customer service, or school office setting preferred.
• Strong interpersonal and communication skills with the ability to interact professionally with students, families, staff, and community members.
• Excellent organizational skills with the ability to prioritize multiple responsibilities.
• Demonstrated proficiency with Google Workspace and Microsoft Office applications.
• Ability to learn and effectively utilize district software systems.
• Ability to maintain confidentiality and exercise sound judgment.
• Comfortable working in a busy environment with frequent interruptions.

It is the policy of SAU 16 not to discriminate on the basis of race, sex, gender identity, religion, national origin, color, homelessness, sexual orientation, age, or disability in its education programs, services, activities or employment practices.

FLSA Status: Non-exempt