School Administrative Specialist: Scheduling & Records

Sylvania; Shamrock Mobile Home Park (MN); On-site; USD 38,000 - 50,000; Full time

Job summary

Albany Area Secondary School is seeking a dedicated Administrative Assistant to support daily operations and provide excellent service to students, staff and parents. This full-time role requires strong communication, attention to detail, and the ability to manage multiple tasks in a fast-paced school environment.

You will manage calendars, coordinate meetings, assist with enrollment, track budgets and organize events while maintaining clear communication with staff and the community.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Excellent organizational and prioritization abilities.
• Strong verbal and written communication skills.

Responsibilities

• Provide administrative support to school leadership and staff, including scheduling meetings, managing calendars, and preparing correspondence.
• Assist with student enrollment processes, maintain student records, and ensure compliance with school policies and regulations.
• Manage communication with parents, students, and community members, addressing inquiries and providing information as needed.
• Coordinate and organize school events, meetings, and activities, including logistics and materials preparation.
• Maintain office supplies inventory and assist with budget tracking and financial reporting as required.
• Support the implementation of school policies and procedures, ensuring adherence to administrative protocols.
• Collaborate with faculty and staff to facilitate a positive school environment and promote effective communication.
• Utilize technology and software applications to streamline administrative processes and enhance efficiency.
• Organize substitute teachers and fill teacher vacancies.
• Perform other duties as assigned by school leadership to support the overall mission of the school.

Skills

Organizational skills

Strong communication

Verbal communication

Written communication

Team collaboration

Multi-tasking

Education

High school diploma or equivalent

Associate degree or higher preferred

Job description

Albany Area Secondary School is seeking a dedicated Administrative Assistant to support daily operations and provide excellent service to students, staff and parents. This full-time role requires strong communication, attention to detail, and the ability to manage multiple tasks in a fast-paced school environment.

You will manage calendars, coordinate meetings, assist with enrollment, track budgets and organize events while maintaining clear communication with staff and the community.