Executive Assistant, School Records & Scheduling

Newton South High School; Newton (MA); On-site; USD 60,000 - 66,000; Full time

Job summary

Newton Public Schools’ Newton South High School is seeking an Executive Assistant for Records to support the scheduling/data analyst and the Vice Principal with student scheduling, course registration, and maintaining accurate student academic records.

The role requires initiative, professional telephone and clerical skills, and the ability to handle multiple tasks with attention to detail in a busy high school office. Starting date is immediate.

Qualifications

• High school education plus 1–2 years of college and 2–3 years of record keeping experience.
• Thorough knowledge of office procedures and student records policies.
• Ability to interact effectively with staff and the public.

Responsibilities

• Serve as the primary support for the scheduler/data analyst with course registration and scheduling.
• Assist with data entry when building the master schedule and processing schedule changes.
• Support the scheduler/data analyst with flex block scheduling.
• Support the Vice Principal with the report card process.
• Ensure grades are properly posted and follow up with teachers as necessary.

Skills

Record keeping

Data entry

Customer service

Office software proficiency

Google Suite

Interpersonal skills

Communication

Organization

Education

High school diploma with some college

Tools

Aspen student information system

Database software

Spreadsheet software

Word processing

Job description

Newton Public Schools’ Newton South High School is seeking an Executive Assistant for Records to support the scheduling/data analyst and the Vice Principal with student scheduling, course registration, and maintaining accurate student academic records.

The role requires initiative, professional telephone and clerical skills, and the ability to handle multiple tasks with attention to detail in a busy high school office. Starting date is immediate.