School Administrative Specialist II - Impactful Support

Pattonville School District; St. Ann (MO); On-site; USD 51,577,000 - 88,938,000; Full time

Job summary

Pattonville School District is seeking an Administrative Assistant II for Holman Middle School to provide comprehensive administrative support to the principal and district staff. The role emphasizes accuracy, discretion, and a welcoming school environment.

The successful candidate will manage scheduling, correspondence, and records, while assisting with budgeting, purchasing, and reporting. This in-person position follows a standard school schedule and involves daily interaction with students,

Qualifications

• High school diploma or equivalent required.
• Excellent communication and interpersonal skills with the public and families.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide administrative support to the principal, including scheduling and document prep.
• Serve as primary contact for visitors, staff, and students.
• Prepare and format confidential documents and reports.
• Answer and screen phone calls and relay messages.
• Maintain filing systems for attendance, payroll, and purchase orders.
• Manage the principal's calendar and record meeting minutes.
• Sort mail and handle school funds deposits.
• Support budget monitoring and purchasing processes.
• Reconcile bank statements and internal ledgers.
• Prepare financial reports for district personnel.
• Oversee staff time clock reporting; manage hours and leaves.
• Authorize Purchase Orders and ensure policy compliance.
• Verify receipt of goods and services to initiate payments.
• Stay informed on school policies and district contacts.
• Other duties as assigned.

Skills

Communication skills

Organizational skills

Multitasking

Discretion

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheets

Email

Scheduling tools

Job description

Pattonville School District is seeking an Administrative Assistant II for Holman Middle School to provide comprehensive administrative support to the principal and district staff. The role emphasizes accuracy, discretion, and a welcoming school environment.

The successful candidate will manage scheduling, correspondence, and records, while assisting with budgeting, purchasing, and reporting. This in-person position follows a standard school schedule and involves daily interaction with students,