School Administrative Assistant II - Impact & Scheduling

Pattonville School District; United States; On-site; USD 25,000 - 43,000; Full time

Job summary

Pattonville School District is seeking an Administrative Assistant II for Holman Middle School for the 2026-2027 year. The role focuses on providing comprehensive administrative support, welcoming visitors, and maintaining accurate records to support students and staff.

The position requires strong communication, organization, and proficiency with standard office software. Work is in person, Monday–Friday, with an eight-hour day and a full schedule, including budget and purchasing tasks.

Qualifications

• High school diploma or equivalent.
• Excellent communication and interpersonal skills.
• Knowledge of school policies and procedures; ability to handle sensitive information.
• Strong organizational skills; multitask and work independently or in a team.
• Proficient in modern office software and technology.

Responsibilities

• Provide administrative support to the principal, including managing correspondence, filing, scheduling, and document preparation.
• Serve as the primary point of contact for visitors, staff, and students; offer assistance or direct inquiries appropriately.
• Prepare, compose, and format a variety of documents and reports, including confidential materials.
• Answer and screen phone calls; relay messages or route to appropriate personnel.
• Maintain manual and electronic filing systems for records such as attendance, payroll, and purchase orders.
• Manage the principal's calendar, coordinate meetings, and record minutes.
• Sort and distribute mail; handle and deposit collected school funds.
• Support budget monitoring and assist with purchasing processes.
• Reconcile bank statements and internal ledgers on a regular basis.
• Prepare comprehensive financial reports for the building principal and appropriate district personnel
• Assist in overseeing staff time-clock system to ensure accurate reporting of hours, overtime, and leaves of absence.
• Authorize and issue Purchase Orders (POs) while ensuring compliance with district spending limits.
• Verify receipt of goods and services to initiate timely payments
• Remain knowledgeable about school policies, procedures, and district contacts.
• Other duties as assigned.

Skills

Communication

Organizational skills

Multitasking

Office software

Education

High school diploma

Tools

Word processing

Spreadsheets

Email

Scheduling tools

Job description

Pattonville School District is seeking an Administrative Assistant II for Holman Middle School for the 2026-2027 year. The role focuses on providing comprehensive administrative support, welcoming visitors, and maintaining accurate records to support students and staff.

The position requires strong communication, organization, and proficiency with standard office software. Work is in person, Monday–Friday, with an eight-hour day and a full schedule, including budget and purchasing tasks.