Administrative Assistant II - Holman Middle School - 2026-2027

Pattonville School District; United States; On-site; USD 25,000 - 43,000; Full time

Job summary

Pattonville School District is seeking an Administrative Assistant II for Holman Middle School for the 2026-2027 year. The role focuses on providing comprehensive administrative support, welcoming visitors, and maintaining accurate records to support students and staff.

The position requires strong communication, organization, and proficiency with standard office software. Work is in person, Monday–Friday, with an eight-hour day and a full schedule, including budget and purchasing tasks.

Qualifications

• High school diploma or equivalent.
• Excellent communication and interpersonal skills.
• Knowledge of school policies and procedures; ability to handle sensitive information.
• Strong organizational skills; multitask and work independently or in a team.
• Proficient in modern office software and technology.

Responsibilities

• Provide administrative support to the principal, including managing correspondence, filing, scheduling, and document preparation.
• Serve as the primary point of contact for visitors, staff, and students; offer assistance or direct inquiries appropriately.
• Prepare, compose, and format a variety of documents and reports, including confidential materials.
• Answer and screen phone calls; relay messages or route to appropriate personnel.
• Maintain manual and electronic filing systems for records such as attendance, payroll, and purchase orders.
• Manage the principal's calendar, coordinate meetings, and record minutes.
• Sort and distribute mail; handle and deposit collected school funds.
• Support budget monitoring and assist with purchasing processes.
• Reconcile bank statements and internal ledgers on a regular basis.
• Prepare comprehensive financial reports for the building principal and appropriate district personnel
• Assist in overseeing staff time-clock system to ensure accurate reporting of hours, overtime, and leaves of absence.
• Authorize and issue Purchase Orders (POs) while ensuring compliance with district spending limits.
• Verify receipt of goods and services to initiate timely payments
• Remain knowledgeable about school policies, procedures, and district contacts.
• Other duties as assigned.

Skills

Communication

Organizational skills

Multitasking

Office software

Education

High school diploma

Tools

Word processing

Spreadsheets

Email

Scheduling tools

Job description

Administrative Assistant II - Holman Middle School - 2026-2027 JobID: 3946

• Position Type:
  Administrative Assistant/ Administrative Assistant


• Date Posted:
  8/13/2026


• Date Available:
  09/09/2026


• Closing Date:
  ASAP

Job Summary:

Pattonville School District is seeking a passionate and dedicated Administrative Assistant II to join our team. We are committed to creating a nurturing environment where diversity is strength, knowledge is freedom, and commitment leads to success. The ideal candidate will provide exceptional administrative support, foster a welcoming and inclusive school environment, and contribute to the overall success of our students and staff.

Key Responsibilities:

• Provide administrative support to the principal, including managing correspondence, filing, scheduling, and document preparation.


• Serve as the primary point of contact for visitors, staff, and students; offer assistance or direct inquiries appropriately.


• Prepare, compose, and format a variety of documents and reports, including confidential materials.


• Answer and screen phone calls; relay messages or route to appropriate personnel.


• Maintain manual and electronic filing systems for records such as attendance, payroll, and purchase orders.


• Manage the principal's calendar, coordinate meetings, and record minutes.


• Sort and distribute mail; handle and deposit collected school funds.


• Support budget monitoring and assist with purchasing processes.


• Reconcile bank statements and internal ledgers on a regular basis.


• Prepare comprehensive financial reports for the building principal and appropriate district personnel


• Assist in o versee ing staff time-c lock system to ensure accurate reporting of hours, overtime, and leaves of absence.


• Authorize and issue Purchase Orders (POs) while ensuring compliance with district spending limits.


• Verify receipt of goods and services to initiate timely payments


• Remain knowledgeable about school policies, procedures, and district contacts.


• Other duties as assigned.

Qualifications:

• High school diploma or equivalent required.


• Excellent communication and interpersonal skills; able to engage effectively with staff, students, families, and the public.


• Knowledge of school policies, procedures, and internal operations; ability to handle sensitive information with discretion.


• Strong organizational skills with the ability to multitask, prioritize, and work independently or as part of a team in a fast-paced setting.


• Proficient in modern office software and technology, including word processing, spreadsheets, email, and scheduling tools.

Travel Requirements:

• Travels to school district buildings and professional meetings as required.

Why Join Us?

• Asupportive community dedicated to student achievement.


• Competitive salary andcomprehensive benefits.


• Opportunities forprofessional development and career growth.


• A district that valuesinnovation and collaboration.

Schedule:

• Monday-Friday


• eight hours per day; in person.

Pay Structure:

• Pay Grade A110: $18.22–$31.04 per hour


• Based on years of experience in accordance with the district salary schedule. Click here to view the full salary schedule.

Work Days:

220 days. Click here to view the full work calendars.