Administrative Assistant II - Holman Middle School - 2026-2027

Pattonville School District; St. Ann (MO); On-site; USD 51,577,000 - 88,938,000; Full time

Job summary

Pattonville School District is seeking an Administrative Assistant II for Holman Middle School to provide comprehensive administrative support to the principal and district staff. The role emphasizes accuracy, discretion, and a welcoming school environment.

The successful candidate will manage scheduling, correspondence, and records, while assisting with budgeting, purchasing, and reporting. This in-person position follows a standard school schedule and involves daily interaction with students,

Qualifications

• High school diploma or equivalent required.
• Excellent communication and interpersonal skills with the public and families.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide administrative support to the principal, including scheduling and document prep.
• Serve as primary contact for visitors, staff, and students.
• Prepare and format confidential documents and reports.
• Answer and screen phone calls and relay messages.
• Maintain filing systems for attendance, payroll, and purchase orders.
• Manage the principal's calendar and record meeting minutes.
• Sort mail and handle school funds deposits.
• Support budget monitoring and purchasing processes.
• Reconcile bank statements and internal ledgers.
• Prepare financial reports for district personnel.
• Oversee staff time clock reporting; manage hours and leaves.
• Authorize Purchase Orders and ensure policy compliance.
• Verify receipt of goods and services to initiate payments.
• Stay informed on school policies and district contacts.
• Other duties as assigned.

Skills

Communication skills

Organizational skills

Multitasking

Discretion

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheets

Email

Scheduling tools

Job description

Administrative Assistant II - Holman Middle School - 2026-2027 JobID: 3946

• Position Type: Administrative Assistant/ Administrative Assistant
• Date Posted: 8/13/2026
• Date Available: 09/09/2026
• Closing Date: ASAP

Pending BOE approval of staff member's resignation

Job Summary

Pattonville School District is seeking a passionate and dedicated Administrative Assistant II to join our team. We are committed to creating a nurturing environment where diversity is strength, knowledge is freedom, and commitment leads to success. The ideal candidate will provide exceptional administrative support, foster a welcoming and inclusive school environment, and contribute to the overall success of our students and staff.

Key Responsibilities

• Provide administrative support to the principal, including managing correspondence, filing, scheduling, and document preparation.
• Serve as the primary point of contact for visitors, staff, and students; offer assistance or direct inquiries appropriately.
• Prepare, compose, and format a variety of documents and reports, including confidential materials.
• Answer and screen phone calls; relay messages or route to appropriate personnel.
• Maintain manual and electronic filing systems for records such as attendance, payroll, and purchase orders.
• Manage the principal's calendar, coordinate meetings, and record minutes.
• Sort and distribute mail; handle and deposit collected school funds.
• Support budget monitoring and assist with purchasing processes.
• Reconcile bank statements and internal ledgers on a regular basis.
• Prepare comprehensive financial reports for the building principal and appropriate district personnel
• Assist in o versee ing staff time-c lock system to ensure accurate reporting of hours, overtime, and leaves of absence.
• Authorize and issue Purchase Orders (POs) while ensuring compliance with district spending limits.
• Verify receipt of goods and services to initiate timely payments
• Remain knowledgeable about school policies, procedures, and district contacts.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Excellent communication and interpersonal skills; able to engage effectively with staff, students, families, and the public.
• Knowledge of school policies, procedures, and internal operations; ability to handle sensitive information with discretion.
• Strong organizational skills with the ability to multitask, prioritize, and work independently or as part of a team in a fast-paced setting.
• Proficient in modern office software and technology, including word processing, spreadsheets, email, and scheduling tools.

Travel Requirements

• Travels to school district buildings and professional meetings as required.

Why Join Us?

• A supportive community dedicated to student achievement.
• Competitive salary and comprehensive benefits.
• Opportunities for professional development and career growth.
• A district that values innovation and collaboration.

Schedule

• Monday-Friday
• eight hours per day; in person.

Pay Structure

• Pay Grade A110: $18.22–$31.04 per hour
• Based on years of experience in accordance with the district salary schedule.

Work Days

220 days.