Administrative Assistant II — 12-Month, Bilingual

Proviso Township High Schools; Maywood (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Proviso Township High Schools is seeking a capable Administrative Assistant II (12 month) to join the Special Education Office. The role involves serving as primary contact, managing calendars, maintaining Power School, and ensuring accurate records and clear communications for students, families and staff.

The ideal candidate will have strong MS Office skills, fast typing, attention to detail and the ability to work independently under pressure while maintaining confidentiality.

Qualifications

• Proficiency in Microsoft Word and Excel.
• Typing skills of 60 words per minute.
• Sound foundation in grammar and spelling.
• Ability to lead and direct.
• Aptitude for detailed work.
• Knowledge of filing and record keeping.
• Ability to work independently.
• Confidential information handling.
• Ability to follow directions and establish rapport with faculty, staff, and students.

Responsibilities

• Be primary point of contact for inquiries and requests.
• Respond to calls, emails and letters; direct inquiries.
• Welcome students and families to the Special Education Office.
• Coordinate correspondence among students, families, attendance office and others.
• Manage schedules and calendars; maintain Power School content.
• Maintain records in the Special Education Office.
• Budget management and purchasing supplies; track inventory.
• Write and distribute routine reports; compile data.
• Proofread and edit documents for spelling/grammar and policy compliance.
• Maintain updated contact information while respecting confidentiality.
• Stay informed on processes and policies related to student records.
• Fulfill other secretarial duties as needed.
• The candidate should prioritize tasks and work with minimal supervision.

Skills

MS Word

MS Excel

Typing 60 wpm

Grammar & spelling

Leadership

Attention to detail

Filing & record keeping

Independent work

Confidentiality

Communication

Education

Post high school education

Tools

Power School

Job description

Proviso Township High Schools is seeking a capable Administrative Assistant II (12 month) to join the Special Education Office. The role involves serving as primary contact, managing calendars, maintaining Power School, and ensuring accurate records and clear communications for students, families and staff.

The ideal candidate will have strong MS Office skills, fast typing, attention to detail and the ability to work independently under pressure while maintaining confidentiality.