School Administrative Specialist (Budget Liaison)

Parkway School District; White Bear Lake (MN); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Full health, dental, & vision benefits

Pension plan with employer match

403(b) and 457 plans

Life insurance

Paid leave (vacation, holidays, sick,

Job summary

Parkway School District is seeking an Administrative Assistant III for Central Middle School. This 11-month, 8-hour day position supports the budget liaison duties and campus operations, with non-exempt status. Starting pay is $20.11 per hour, with benefits and pathways for growth.

The role requires organization, data management, and ability to coordinate meetings, process documents, and assist with finances and student-related activities. Criminal background check is required.

Qualifications

• Experience: Job-related experience with increasing levels of responsibility is desired.
• Education: Targeted job-related education that meets organization's prerequisite requirements.
• Clearances: Criminal Background Check required.

Responsibilities

• Administers first aid and medications to students as directed, following guidelines.
• Collects payments for events (fines, fees, field trips, fund raisers) for transactions and funds.
• Compiles data from various sources for compliance with requirements.
• Coordinates a variety of projects to deliver services in a timely fashion.
• Maintains a wide variety of documents and records for up-to-date information.
• Monitors activities on behalf of assigned Administrator to meet goals and deadlines.
• Monitors students referred for illness or disciplinary action for safety and welfare.
• Participates in meetings, trainings, and records minutes.
• Prepares documents (correspondence, agendas, minutes, bulletins) for communication.
• Processes documents (time sheets, work orders, reimbursements, budget transfers) for dissemination.
• Represents assigned Administrator in their absence.
• Researches topics for information, recommendations, and addressing administrative requirements.
• Responds to inquiries from staff, parents, students, public agencies.
• Schedules activities for arranging for an administrator.
• Performs other related duties as assigned.

Job description

Parkway School District is seeking an Administrative Assistant III for Central Middle School. This 11-month, 8-hour day position supports the budget liaison duties and campus operations, with non-exempt status. Starting pay is $20.11 per hour, with benefits and pathways for growth.

The role requires organization, data management, and ability to coordinate meetings, process documents, and assist with finances and student-related activities. Criminal background check is required.