School Administrative Specialist

Montgomery-Public-Schools; Birmingham (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Montgomery Public Schools seeks an Administrative Assistant to provide clerical support, data entry, and enrollment processing for the district. The role focuses on maintaining accurate student records, preparing reports, and assisting school administration.

The position requires strong communication, organizational skills, and the ability to work with staff, parents, and students. Candidates should meet Alabama employment standards and maintain confidentiality in line with policy.

Qualifications

• High school diploma or equivalent.
• Successful work experience in a comparable position.
• Broad knowledge of basic office procedures and functions, including filing, record keeping, purchasing and bookkeeping, word processing, and required reporting.
• Proficiency in oral and written communication skills.
• Ability to use technology to communicate, to manage data, and to produce/submit required reports.
• Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
• Such alternatives to the above qualifications as the Board may require.

Responsibilities

• Demonstrate support for the school system, its vision, goals, and priorities.
• Provides administrative support to the office coordinator, school administration, or other district personnel as needed.
• Enters data, organizes and retrieves files, prepares and submits reports, handles correspondence as assigned, and performs clerical functions.
• Operates word processing software, data entry software, and office computer applications.
• Processes all aspects of student enrollment and student withdrawal, as required.
• Assists parent/guardians in completing and submitting all required registration materials, as needed.
• Assists school personnel/district personnel/administrators as needed with meetings, projects, visits, or conferences.
• Utilizes technology in completing tasks.
• Maintains confidentiality regarding school/workplace matters in accordance with law.
• Performs other job-related duties as assigned by Supervisor(s).

Skills

Office procedures

Oral and written communication

Data management

Technology use

Education

High school diploma or equivalent

Tools

Word processing software

Data entry software

Office applications

Job description

Montgomery Public Schools seeks an Administrative Assistant to provide clerical support, data entry, and enrollment processing for the district. The role focuses on maintaining accurate student records, preparing reports, and assisting school administration.

The position requires strong communication, organizational skills, and the ability to work with staff, parents, and students. Candidates should meet Alabama employment standards and maintain confidentiality in line with policy.