Administrative Assistant: Front Office & Data Support

Montgomery-Public-Schools; Montgomery (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Montgomery Public Schools Central Office is seeking an Administrative Assistant to act as the first point of contact for staff and visitors. The role handles clerical duties, data entry, records management, payroll reporting, and scheduling.

This position requires discretion with sensitive information and collaboration across departments. Ideal candidates will have a high school diploma (associate degree preferred) and 5+ years of clerical experience, with strong proficiency in office software

Qualifications

• High school diploma required.
• Associate degree or higher preferred.
• Five+ years of clerical or office experience required.
• Experience with computer systems and related software required.
• Ability to create documents, forms, and spreadsheets.
• Public interaction experience preferred.

Responsibilities

• Perform clerical and office support.
• Answer and route calls; greet visitors; respond to emails.
• Create and maintain records, electronic data/filing systems, and office inventories.
• Perform data entry; ensure data accuracy and accessibility.
• Process requisitions and purchase orders.
• Serve as timekeeper; prepare payroll reports.
• Assist in disseminating information to stakeholders.
• Maintain confidentiality of sensitive data.
• Prepare routine and complex reports and spreadsheets.
• Draft and edit documents and slide decks; proofreading.
• Organize meetings and manage department calendars.
• Assist with events, training sessions, conferences, and meetings.
• Assist with onboarding new team members.
• Collaborate with webmaster to keep department web pages updated.
• Procure and inventory office supplies; schedule maintenance.
• Other

Job description

Montgomery Public Schools Central Office is seeking an Administrative Assistant to act as the first point of contact for staff and visitors. The role handles clerical duties, data entry, records management, payroll reporting, and scheduling.

This position requires discretion with sensitive information and collaboration across departments. Ideal candidates will have a high school diploma (associate degree preferred) and 5+ years of clerical experience, with strong proficiency in office software