Middle School Administrative Assistant — Impactful Support

Montgomery-Public-Schools; Montgomery (AL); On-site; USD 28,000 - 36,000; Full time

Job summary

Montgomery Public Schools is seeking an Administrative Assistant for a middle school position with a 222-day work year. Responsibilities include clerical support, preparing documents, and acting as a main office contact while maintaining confidentiality for students and staff.

The role requires a high school diploma or GED and proven experience in office administration. Background check and fingerprinting are mandatory, with a $46.20 fee, and pro-rating applies for mid-term hires.

Qualifications

• Strong oral and written communication skills.
• Regular and punctual attendance required.
• Create letters, forms, and other associated documents.
• Type a variety of routine and complex documents, reports, forms, and correspondence.
• Assist with administrative and student-related activities such as registration, calling absentees, preparing reports, contacting parents, checking students in/out.

Responsibilities

• Perform clerical and administrative support for an office or administrator.
• Prepare correspondence, files, and documents using a word processor or other data management software.
• Serve as point of contact for an office, providing information and guidance.
• Maintain files, inventories, and other records both manually and automated.
• Foster a positive relationship with parents, volunteers, and other school visitors.
• Perform other related duties as assigned.
• Regular and punctual attendance required.
• Create letters, forms, and other associated documents.
• Type a variety of routine and complex documents, reports, forms, and correspondence.
• Assist with various administrative and student-related activities such as registration, calling absentees, preparing reports, contacting parents, checking students in/out, and any other related tasks.
• Operate various types of office equipment such as copiers, faxes, scanners, etc.
• Maintain confidentiality of sensitive data and information pertaining to individual students and/or the overall program.

Skills

Oral & written communication

Punctual attendance

Education

High school diploma / GED

Tools

Word processing

Automated information systems

Office equipment operation

Job description

Montgomery Public Schools is seeking an Administrative Assistant for a middle school position with a 222-day work year. Responsibilities include clerical support, preparing documents, and acting as a main office contact while maintaining confidentiality for students and staff.

The role requires a high school diploma or GED and proven experience in office administration. Background check and fingerprinting are mandatory, with a $46.20 fee, and pro-rating applies for mid-term hires.