Administrative Assistant II — Calendar & Operations

Chief Operating Officer; Charlotte (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant II in Charlotte, NC. The role provides administrative support to an administrator, handles calendars, prepares reports, and manages correspondence and financial records.

Responsibilities include budget monitoring, payroll assistance, mail handling, and coordination of staff attendance at meetings. A valid driver’s license and travel to district sites may be required.

Qualifications

• High School diploma or equivalent required.
• Minimum of two years clerical or administrative office support experience preferred.
• Equivalent combination of education and experience.
• Possess and maintain a valid Driver’s License or ability to provide own transportation.
• Travel to school district buildings and professional meetings.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Serve as an assistant to assigned administrator or department.
• Coordinate special programs/projects in support of department/school activities.
• Maintain calendars and schedule meetings between internal and external stakeholders.
• Prepare agendas, reports, correspondence, and memorandums.
• Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism.
• Support stakeholders in person, via phone, and email.
• Opens, sorts and distributes incoming mail.
• Monitor expenditures; prepare financial reports, budget transfers, and other documentation.
• Prepare monthly balancing of assigned books, ledgers and bank reconciliation.
• Prepare year-end financial statements and organize documentation for yearly audit.
• Receipts and deposits monies collected. Maintains and reconciles checking accounts, if applicable.
• Assist with arrangements for staff attendance at conferences, workshops and meetings to include registration, transportation, accommodations, and reimbursements.
• Assist with processing payroll, report and maintain employee leave/absences, and assist with processing quarterly mileage and expense reimbursements.
• Maintain inventory of office supplies, technology and furniture.
• Maintain and update records, files, and forms in all formats.
• Complete local, state, or federal surveys and report accurately and promptly.
• Participate in professional development workshops.
• Create an inclusive environment with positive communication/public relations
• Perform related work as assigned or required

Skills

Public schools knowledge

Records management

Policies & procedures

Accounts payable

Accounting basics

Education

High School diploma

2+ years clerical experience

Education/Experience equivalence

Job description

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant II in Charlotte, NC. The role provides administrative support to an administrator, handles calendars, prepares reports, and manages correspondence and financial records.

Responsibilities include budget monitoring, payroll assistance, mail handling, and coordination of staff attendance at meetings. A valid driver’s license and travel to district sites may be required.