Senior Administrative Assistant - Education & Board Support

Charlotte-Mecklenburg Schools; Charlotte (NC); On-site; USD 40,000 - 56,000; Full time

Job summary

Charlotte-Mecklenburg Schools seeks an Administrative Assistant II to provide administrative office support for the assigned administrator and department. The role involves coordinating programs, managing calendars, preparing reports and correspondence, and handling confidential information.

The position requires a High School diploma or equivalent, plus at least two years of clerical or admin experience. Travel to district buildings and events may be required, with pay grade NC 09 and full-time

Qualifications

• High School diploma or equivalent required.
• Minimum of two years clerical or administrative office support experience preferred.
• Equivalent combination of education and experience.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Serve as an assistant to assigned administrator or department.
• Coordinate special programs/projects in support of department/school activities.
• Maintain calendars and schedule meetings between internal and external stakeholders.
• Prepare agendas, reports, correspondence, and memorandums.
• Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism
• Support stakeholders in person, via phone, and email
• Monitors expenditures; prepare financial reports, budget transfers, and other documentation
• Prepare monthly balancing of assigned books, ledgers and bank reconciliation
• Prepare year-end financial statements and organize documentation for yearly audit
• Receipts and deposits monies collected. Maintains and reconciles checking accounts, if applicable
• Assist with arrangements for staff attendance at conferences, workshops and meetings
• Assist with processing payroll, report and maintain employee leave/absences, and assist with processing quarterly mileage and expense reimbursements
• Maintain inventory of office supplies, technology and furniture
• Maintain and update records, files, and forms in all formats
• Complete local, state, or federal surveys and report accurately and promptly
• Participate in professional development workshops
• Create an inclusive environment with positive communication/public relations
• Perform related work as assigned or required

Skills

Public schools knowledge

Records maintenance

Budget monitoring

Effective communication

Confidentiality

Team collaboration

Payroll processing support

Education

High School diploma or equivalent

2+ years clerical/administrative experience

Equivalent education/experience

Job description

Charlotte-Mecklenburg Schools seeks an Administrative Assistant II to provide administrative office support for the assigned administrator and department. The role involves coordinating programs, managing calendars, preparing reports and correspondence, and handling confidential information.

The position requires a High School diploma or equivalent, plus at least two years of clerical or admin experience. Travel to district buildings and events may be required, with pay grade NC 09 and full-time