Operations-Focused Administrative Assistant II

Charlotte-Mecklenburg Schools; Charlotte (NC); Sur place; USD 38 000 - 48 000; Plein temps

Résumé du poste

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant II to provide administrative office support for the assigned administrator, manage calendars, prepare reports, and handle correspondence with confidentiality and professionalism.

The role includes payroll assistance, budget monitoring, and coordination of staff attendance at conferences and meetings. A High School diploma or equivalent and at least two years of clerical experience are required.

Qualifications

• Knowledge of public schools principles and practices.
• Knowledge of records preparation and maintenance.
• Knowledge of policies and procedures of school systems.
• Knowledge of accounts payable policies and practices.
• Knowledge of routine accounting principles.

Responsabilités

• Adhere to state, federal, and local laws, policies, and procedures.
• Serve as an assistant to assigned administrator or department.
• Coordinate special programs/projects in support of department/school activities.
• Maintain calendars and schedule meetings with stakeholders.
• Prepare agendas, reports, correspondence, and memorandums.
• Respond to inquiries and route calls with confidentiality and professionalism.
• Support stakeholders in person, via phone, and email.
• Open, sort, and distribute incoming mail.
• Monitor expenditures; prepare financial reports and budget transfers.
• Prepare monthly balancing of books, ledgers and bank reconciliation.
• Prepare year-end financial statements and audit documentation.
• Receipt and deposit monies; reconcile checking accounts.
• Assist with staff attendance arrangements for conferences and meetings.
• Assist with payroll processing and employee leave tracking.
• Maintain inventory of office supplies, technology and furniture.
• Maintain and update records, files, and forms.
• Complete local/state/federal surveys and report accurately.
• Participate in professional development workshops.
• Create an inclusive environment with positive communication.
• Perform related work as assigned.

Connaissances

Public schools knowledge

Records maintenance

Policies and procedures

Accounts payable

General accounting

Professional composure

Effective communication

Budget monitoring

Judgment

Confidentiality

Initiative

Work under stress

Team collaboration

Deadline-driven

Formation

High School diploma or equivalent

Two years clerical/admin experience

Description du poste

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant II to provide administrative office support for the assigned administrator, manage calendars, prepare reports, and handle correspondence with confidentiality and professionalism.

The role includes payroll assistance, budget monitoring, and coordination of staff attendance at conferences and meetings. A High School diploma or equivalent and at least two years of clerical experience are required.