Administrative Assistant I: School Office Support

McClintock Middle; Charlotte (NC); On-site; USD 42,000 - 52,000; Full time

Job summary

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I to provide clerical support to an assigned administrator. The role involves maintaining calendars, preparing documents, handling inquiries, and coordinating programs in a deadline-driven environment.

The position requires a high school diploma or equivalent with preferred clerical experience. Work is performed on-site with standard office equipment and opportunities for professional development. Travel may be required.

Qualifications

• High School diploma or equivalent required.
• Clerical or administrative office support experience preferred.
• Equivalent combination of education and experience.

Responsibilities

• Adhere to laws, policies, and procedures.
• Support assigned administrator or department/school.
• Coordinate programs and schedule meetings.
• Maintain calendars and coordinate meetings with internal/external stakeholders.
• Prepare agendas, reports, correspondence, and memorandums.
• Respond to inquiries and route calls with professionalism.
• Support stakeholders in person, by phone, and email.
• Open, sort, and distribute mail.
• Monitor expenditures and prepare documentation as requested.
• Maintain inventory of office supplies, technology and furniture.
• Maintain and update records, files, and forms.
• Complete local/state/federal surveys and report accurately.
• Participate in professional development workshops.
• Create an inclusive environment with positive public relations.
• Perform related work as assigned.

Skills

Knowledge of public schools

Records preparation and maintenance

Budget monitoring

Attention to confidentiality

Professional communication

Ability to work under stress

Independent initiative

Education

High School diploma or equivalent

Clerical/administrative experience preferred

Equivalent education/experience

Tools

Office software

Job description

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I to provide clerical support to an assigned administrator. The role involves maintaining calendars, preparing documents, handling inquiries, and coordinating programs in a deadline-driven environment.

The position requires a high school diploma or equivalent with preferred clerical experience. Work is performed on-site with standard office equipment and opportunities for professional development. Travel may be required.