School Administration Assistant

Montgomery-Public-Schools; Silverhill (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Montgomery-Public-Schools is seeking a School Clerk to perform clerical duties and support school operations under the supervision of the Principal. The role emphasizes accurate data entry, filing, reporting, and professional communication with staff, students, parents, and the public.

The ideal candidate has a high school diploma, strong organizational skills, and the ability to work independently and calmly in emergencies, while maintaining confidentiality and reliability in daily

Qualifications

• High school diploma or equivalent required.
• Experience in a similar role preferred.
• Able to meet employment suitability criteria under Alabama laws.
• Knowledge of general office procedures and filing systems.
• Strong oral and written communication skills.
• Excellent interpersonal and collaboration abilities.
• Ability to work independently and manage time.
• Proficient with word processing, data entry, and office apps.
• Organize files and manage data efficiently.
• Remain calm and exercise good judgment in emergencies.
• Polite, tactful, and initiative-taking with students, parents, staff.
• Use technology to communicate, manage data, and produce reports.
• Physical stamina and ability to sit for long periods.
• Punctuality and regular attendance.
• Any alternatives as Board requires.

Responsibilities

• Demonstrates support for the school system's vision and priorities.
• Performs courteous, professional duties and represents the school.
• Types, data entry, files organization, reports, and correspondence.
• Assists with routine clerical tasks to support other staff.
• Communicates by email or electronic messaging as needed.
• Supervises office staff or volunteers as assigned.
• Works collaboratively as part of the team.
• Maintains high ethical standards.
• Shows initiative in responsibilities.
• Posts and files correspondence and reports as directed.
• Prompts calm response in emergencies.
• Assists with meetings, projects, visiting groups.
• Participates in training to improve skills.
• Ensures security and safety compliance.
• Maintains confidentiality.
• Performs duties courteously and professionally.
• Identifies problems and improvements.
• Reports problems or irregularities.
• Responds to inquiries and feedback timely.
• Maintains reports and records timely.
• Uses equipment properly and supervises others in care of tools and inventory.
• Serves on committees as required.
• Follows policies and regulations.
• Reports absences and takes leave per policies.
• Performs other duties as assigned.

Skills

Office procedures

Data entry

Communication

Time management

Record keeping

Interpersonal skills

Independent work

Technology use

Attention to detail

Calm under pressure

Professionalism

Problem-solving

Attendance

Adaptability

Education

High school diploma or equivalent

Experience in a comparable position

Job description

Montgomery-Public-Schools is seeking a School Clerk to perform clerical duties and support school operations under the supervision of the Principal. The role emphasizes accurate data entry, filing, reporting, and professional communication with staff, students, parents, and the public.

The ideal candidate has a high school diploma, strong organizational skills, and the ability to work independently and calmly in emergencies, while maintaining confidentiality and reliability in daily