School Office Administrator & Payroll/Grants Lead

Montgomery County Public Schools; Silver Spring (MD); On-site; USD 39,000 - 58,000; Full time

Job summary

Montgomery County Public Schools in Silver Spring is seeking a skilled school clerical leader to manage the operations of the main office at Glenallan Elementary School. You will greet visitors, answer phones, process funds, coordinate field trips, and oversee ordering and receiving processes.

The role requires at least a high school diploma with five years of progressively responsible clerical experience in a school setting; associates degree preferred.

Qualifications

• Thorough knowledge of modern office practices and procedures; office management; standard records procedures; business English; and computer proficiency to include multiple word processing, spreadsheet, and financial record systems.
• Ability to stay organized and manage funds, perform banking, accounting or bookkeeping duties.
• Math skills required. Ability to handle multiple tasks simultaneously, independently, and proactively; meet deadlines; maintain confidential and important operating records and prepare reports from such records; compose letters and other correspondence; interacts effectively and courteously with the school community; and exercise sound judgment and discretion in applying and interpreting school policies and procedures.
• Demonstrates commitment to students; high degree of professionalism; excellent problem-solving skills, organization, communication, and interpersonal skills with minimal supervision.

Responsibilities

• Answers phones and serves in the front office as greeter, primary point of contact for parents, staff and other visitors for all school-related matters and community use of school buildings.
• Responsible for collecting funds and facilitating arrangements for field trips, ordering and receiving, assisting with security matters and student behavior.
• Provides support to the principal's administrative duties, including first-line response, scheduling and correspondence, reviewing all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for assigned administrator's signature.
• Supports processes related to special education services. Provides support and oversees staff in remote locations for alternative programs.

Skills

Office management

Financial bookkeeping

Payroll processing

Multi-tasking

Communication skills

Education

High School diploma

Associates degree preferred

Tools

Word processing

Spreadsheets

Databases

Financial record systems

Job description

Montgomery County Public Schools in Silver Spring is seeking a skilled school clerical leader to manage the operations of the main office at Glenallan Elementary School. You will greet visitors, answer phones, process funds, coordinate field trips, and oversee ordering and receiving processes.

The role requires at least a high school diploma with five years of progressively responsible clerical experience in a school setting; associates degree preferred.