School Finance Aide & Records Clerk

Montgomery-Public-Schools; Hoover (AL); On-site; USD 19,000 - 25,000; Full time

Job summary

Montgomery Public Schools is seeking an Itinerate Office Aide to assist middle school bookkeepers with daily financial tasks and reporting. You will help maintain accurate accounts, process receipts, deposits, and payments, and support audits and budget development across multiple sites.

The position requires a high school diploma or equivalent, strong math and accounting skills, careful attention to detail, and the ability to communicate clearly with staff, students, and vendors.

Qualifications

• High school diploma or equivalent.
• Three (3) years of experience in a comparable position preferred.
• Knowledge of general office equipment, processes, and procedures.
• Broad knowledge of basic office procedures and functions, including electronic and manual filing, record keeping, purchasing and bookkeeping, word processing, and required reporting.
• Strong accounting and math skills.
• Detail-oriented; excellent organizational and time-management skills. Ability to work effectively in a team environment.
• Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
• Ability to work independently, prioritize tasks, and perform assignments with accuracy and within time frames.
• Ability to use current technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.
• Ability to deal with confidential and sensitive information in a professional manner.

Responsibilities

• Demonstrates support for the school system and its vision, mission, goals, and priorities.
• Maintains accurate financial accounts and records; monitors, collects, receipts, deposits, pays, remits, records, and balances all money collected in accordance with related laws and System guidelines.
• Assigns receipt books/lists and purchase order numbers; verifies accuracy of use and adherence to established guidelines.
• Assists auditors with periodic audits as requested.
• Assists in developing budget as requested.
• Manages and maintains attendance and payroll records and submittal; acts as a resource to employees regarding accounting and payroll information and requests.
• Maintains inventory and submits required reports and records as requested.
• Keeps information confidential and communicates appropriately.
• Presents status updates to administrators and staff related to accounts and deadlines.
• Produces, records, and responds to information requests, correspondence, reports, notices, and materials.
• Uses office technology/software to complete job responsibilities as assigned.
• Attends meetings and participates in professional development as directed.
• Demonstrates initiative in identifying opportunities for improvement in areas of responsibility.

Skills

Strong accounting and math skills

Excellent organizational and time‑man"

Effective interpersonal skills

Ability to work independently

Communication and collaboration

Education

High school diploma or equivalent

Tools

General office equipment

Job description

Montgomery Public Schools is seeking an Itinerate Office Aide to assist middle school bookkeepers with daily financial tasks and reporting. You will help maintain accurate accounts, process receipts, deposits, and payments, and support audits and budget development across multiple sites.

The position requires a high school diploma or equivalent, strong math and accounting skills, careful attention to detail, and the ability to communicate clearly with staff, students, and vendors.