School Data & Administrative Specialist

Montgomery-Public-Schools; Birmingham (AL); On-site; USD 30,000 - 42,000; Full time

Job summary

Montgomery-Public-Schools in Birmingham seeks an Administrative Assistant to provide clerical support to the school office, assist faculty and staff, and help maintain accurate student and staff records. The role requires high school diploma, prior office experience, strong communication, data entry, and ability to manage multiple tasks with attention to detail.

This on-site position emphasizes confidentiality and collaboration with school administrators to support student achievement and smooth

Qualifications

• High school diploma or equivalent.
• Successful work experience in a comparable position.
• Ability to meet the suitability criteria for employment under applicable acts.
• Broad knowledge of basic office procedures, filing, record keeping, purchasing and bookkeeping.
• Proficiency in oral and written communication.
• Ability to use technology to communicate, manage data, and produce reports.
• Physical strength, mobility, dexterity, stamina, and acuity to perform duties.
• Such alternatives to the above qualifications as the Board may require.

Responsibilities

• Provide administrative support to the office staff and school administration as needed.
• Enter data, organize and retrieve files, prepare and submit reports, and handle correspondence.
• Operate word processing software, data entry software, and office computer applications.
• Process all aspects of student enrollment and withdrawal, as required.
• Assist parents/guardians in completing and submitting registration materials as needed.
• Assist school personnel with preparation for meetings, projects, visiting groups, delegations, or conferences.
• Utilize technology in completing tasks and maintain effective interpersonal communication with varied stakeholders.
• Prioritize tasks and perform assignments with accuracy and within established timeframes.
• Maintain student records, including attendance records and transcripts, as required.
• Prepare and distribute reports such as progress reports and attendance reports.
• Work with administrators and central office staff to meet local, state, and federal requirements.

Skills

Office procedures

Record keeping

Communication skills

Data entry

Technology use

Multitasking

Physical stamina

Education

High school diploma or equivalent

Job description

Montgomery-Public-Schools in Birmingham seeks an Administrative Assistant to provide clerical support to the school office, assist faculty and staff, and help maintain accurate student and staff records. The role requires high school diploma, prior office experience, strong communication, data entry, and ability to manage multiple tasks with attention to detail.

This on-site position emphasizes confidentiality and collaboration with school administrators to support student achievement and smooth