Scheduling Coordinator

BLUEGRASS PEDIATRIC THERAPIES LLC; Winchester (KY); On-site; USD 22,000 - 23,000; Full time

Benefits offered by this job

401(k) matching

Bonus based on performance

Dental insurance

Free food & snacks

Health insurance

Opportunity for advancement

Paid time off

Parental leave

Training & development

Vision insurance

Wellness resources

Job summary

BLUEGRASS PEDIATRIC THERAPIES LLC is seeking a Scheduling Coordinator to help families arrange appointments and keep the daily clinic schedule running smoothly. You will work with two other coordinators in a three-person team, handling calls, confirmations, and changes with warmth and professionalism.

The role requires strong organization, reliable teamwork, and comfort with scheduling software. It is a full-time, on-site position with competitive benefits and growth opportunities.

Qualifications

• Organizational skills and attention to detail
• Clear communication and helpful attitude
• Multitasking and schedule adjustment
• Comfort with computers and scheduling software
• Dependable team player

Responsibilities

• Schedule appointments and manage cancellations/rescheduling
• Answer calls and respond to scheduling questions warmly
• Communicate with families and therapists about availability and changes
• Fill openings and maintain an accurate, organized schedule
• Maintain patient information confidentiality
• Collaborate with the team to support daily clinic operations

Job description

Benefits:

• 401(k) matching
• Bonus based on performance
• Company parties
• Dental insurance
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development
• Vision insurance
• Wellness resources

We’re looking for a friendly, organized Scheduling Coordinator to join our pediatric outpatient therapy clinic! In this role, you’ll help families coordinate appointments and keep our daily schedule running smoothly.

You’ll work alongside two other scheduling coordinators as part of a three-person team, with coworkers to share responsibilities and provide support.

What You’ll Do

• Schedule appointments and manage cancellations and rescheduling.
• Answer calls and respond to scheduling questions with warmth and professionalism.
• Communicate with families and therapists about appointment availability and schedule changes.
• Help fill openings and maintain an accurate, organized schedule.
• Keep patient information confidential.
• Collaborate with the scheduling team to support daily clinic operations.

What We’re Looking For

• Strong organizational skills and attention to detail.
• Friendly, clear communication and a patient, helpful attitude.
• The ability to manage multiple tasks and adjust when schedules change.
• Comfort using computers and learning scheduling software.
• Dependability and a willingness to work as part of a team.
• Previous scheduling, customer service, or medical office experience is a plus.

If you enjoy helping families and working with a supportive team, we’d love to hear from you!

This is a full time 40 hour position working Tuesday through Friday from 7:45am to 6:45pm, with an hour lunch.

Eligible full-time employees may receive:

• 100% employer-paid employee health, vision, and dental insurance
• Employer-paid life insurance
• Retirement plan with employer matching
• Optional disability, cancer, and accident plans
• Up to 210 hours of PTO, including paid holidays based upon your schedule
• Additional opportunities to gain PTO
• A paid day off for your birthday, without using your PTO
• One paid community volunteer day

Pay will start out at $16/hr and will increase to $17/hr after a 60 day probationary period. Employees receive a 3% raise on their yearly work anniversary. Admin staff are also eligible for weekly bonuses based on performance.