Scheduling Assistant

360 Behavioral Health, Inc; Visalia (CA); On-site; USD 24,796 - 35,817; Full time

Benefits offered by this job

Paid holidays

Paid time off

Health benefits

Dental & vision plans

401(k) plan

Mileage reimbursement

Job summary

360 Behavioral Health, Inc. is seeking a Scheduling Assistant in Visalia, CA to optimize client services and support clinical teams.

The role focuses on managing staff and client schedules, ensuring smooth daily operations, and contributing to program efficiency. The ideal candidate has at least 2 years of administrative experience, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or GED required.
• Minimum 2 years administrative experience.
• Strong organizational, multitasking and communication skills.
• Customer-service oriented with excellent phone and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Maintain service utilization above 90% and track client schedules.
• Monitor client service hours, staff availability, and address cancellations.
• Coordinate make-up sessions, reschedules, and additional service time as needed.
• Maintain staffing logs and support recruiting efforts, including interviews and onboarding.
• Track new hire training and coordinate Day 1 schedules.
• Triage staff and client concerns and provide timely resolution.
• Ensure compliance with policies, HIPAA, and scheduling regulations.
• Support administrative and scheduling department operations, including audits and reporting.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office proficiency

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Job Category: Z&S Management Chatsworth Support Center

Requisition Number: SCHED006442

• Posted : July 29, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Visalia, CA 93291, USA

Description

Scheduling Assistant– Advance Your Scheduling Expertise
$18.00 – $26.00/per hour | Full-Time | Visalia, CA.

Your Next Chapter Starts Here
Are you an experienced scheduler ready to take your skills to the next level? As a Scheduling Assistant at 360 Behavioral Health, you’ll play a key role in maximizing client service delivery while supporting our administrative and clinical teams. Use your scheduling experience to manage staff and client schedules, optimize service utilization, and help the office run efficiently. This role is perfect for professionals looking to grow their scheduling expertise in a meaningful, fast-paced environment.

• Competitive compensation: $18.00-$26.00/hour
• Monday-Friday 9:00am-6:00pm
• 7 Paid Holidays
• Paid Time Off/Sick Time
• Career development and advancement opportunities
• Fun and supportive company culture
• Expansive Health, Vision, and Dental plans for full-time partners
• 401(K) retirement savings program
• Mileage and phone reimbursement
• And so much more!

Day-to-Day Impact

• Maintain service utilization above 90% and track permanent schedules for assigned clients
• Monitor client service hours, staff availability, and address cancellations promptly
• Coordinate make-up sessions, reschedules, and additional service time as needed
• Maintain staffing logs and support recruiting efforts, including interviews and onboarding
• Track new hire training and coordinate Day 1 schedules
• Triage staff and client concerns and provide timely resolution
• Ensure compliance with policies, HIPAA, and scheduling regulations
• Support administrative and scheduling department operations, including audits and reporting

Who We’re Searching For

• High school diploma or GED required
• Minimum 2 years administrative experience
• Strong organizational, multitasking, and communication skills
• Customer-service oriented with excellent phone and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to work in a high-paced, performance-based environment

At 360 Behavioral Health, this role is more than scheduling—it’s an opportunity to expand your expertise, streamline office operations, and make a meaningful impact on clients and staff. If you’re ready to leverage your scheduling experience and grow your career, we want to meet you!

If you are a resident of California and applying for a job with us, please click the following link CCPA Privacy Notice to learn more regarding how we collect and handle your personal information under the California Consumer Privacy Act (CCPA).

360 Behavioral Health is an Equal Opportunity Employer
We provide reasonable accommodations for any part of the application or employment process. Please contact us at [e-mail] for assistance.

We comply with ADA regulations and provide auxiliary aids, services, and policy modifications to ensure equal access for all applicants and employees.

Qualifications

Education

Required

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.