Scheduling Assistant

360 Behavioral Health; Visalia (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Competitive compensation package

Paid Holidays

Paid Time Off

Health, Vision, and Dental plans

401(K) retirement savings

Mileage and phone reimbursement

Job summary

360 Behavioral Health is seeking a Scheduling Assistant to advance your scheduling expertise. You will manage staff and client schedules, optimize service utilization, and support administrative and clinical teams in a fast-paced office in Visalia, CA.

The role offers a clear path to grow scheduling expertise, with a structured schedule from Monday to Friday and a focus on accurate, compliant service delivery within a supportive team.

Qualifications

• High school diploma or GED is required.
• Minimum 2 years administrative experience.
• Minimum 6 months scheduling experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Maintain service utilization and track client schedules.
• Monitor staff availability and manage cancellations.
• Coordinate make-up sessions and reschedules as needed.
• Support recruitment, onboarding, and Day 1 scheduling.
• Track new hire training and scheduling alignment.
• Address staff and client concerns with timely resolution.
• Ensure HIPAA compliance and scheduling regulations.

Skills

Administrative experience

Scheduling experience

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Scheduling Assistant– Advance Your Scheduling Expertise

Your Next Chapter Starts Here

Are you an experienced scheduler ready to take your skills to the next level? As a Scheduling Assistant at 360 Behavioral Health, you’ll play a key role in maximizing client service delivery while supporting our administrative and clinical teams. Use your scheduling experience to manage staff and client schedules, optimize service utilization, and help the office run efficiently. This role is perfect for professionals looking to grow their scheduling expertise in a meaningful, fast-paced environment.

$18.00 – $26.00/per hour | Full-Time | Visalia, CA.

Perks & Benefits – Right Up Front!

• Competitive compensation: $18.00-$26.00/hour
• Monday-Friday 9:00am-6:00pm
• 7 Paid Holidays
• Paid Time Off/Sick Time
• Career development and advancement opportunities
• Fun and supportive company culture
• Expansive Health, Vision, and Dental plans for full-time partners
• 401(K) retirement savings program
• Mileage and phone reimbursement
• And so much more!

Day-to-Day Impact

• Maintain service utilization above 90% and track permanent schedules for assigned clients
• Monitor client service hours, staff availability, and address cancellations promptly
• Coordinate make-up sessions, reschedules, and additional service time as needed
• Maintain staffing logs and support recruiting efforts, including interviews and onboarding
• Track new hire training and coordinate Day 1 schedules
• Triage staff and client concerns and provide timely resolution
• Ensure compliance with policies, HIPAA, and scheduling regulations
• Support administrative and scheduling department operations, including audits and reporting

Who We’re Searching For

• High school diploma or GED required
• Minimum 2 years administrative experience
• Minimum 6 months scheduling experience
• Strong organizational, multitasking, and communication skills
• Customer-service oriented with excellent phone and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to work in a high-paced, performance-based environment

At 360 Behavioral Health, this role is more than scheduling—it’s an opportunity to expand your expertise, streamline office operations, and make a meaningful impact on clients and staff. If you’re ready to leverage your scheduling experience and grow your career, we want to meet you!

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360 Behavioral Health is an Equal Opportunity Employer

We provide reasonable accommodations for any part of the application or employment process. Please contact us at [e-mail] for assistance.

We comply with ADA regulations and provide auxiliary aids, services, and policy modifications to ensure equal access for all applicants and employees.