Scheduling Assistant

360-Behavioral-Health; Visalia (CA); On-site; USD 24,796 - 35,817; Full time

Benefits offered by this job

7 Paid Holidays

Paid Time Off/Sick Time

Career development opportunities

Employee culture and support

Job summary

360 Behavioral Health in Visalia, CA is seeking a Scheduling Assistant to optimize client service delivery and support our administrative and clinical teams. You will manage staff and client schedules, coordinate make-up sessions, and help the office run efficiently in a fast-paced environment.

The role offers full-time hours, on-site work, and competitive hourly pay. Ideal candidates will have 2+ years of admin experience, strong organization and communication skills, and proficiency in

Qualifications

• High school diploma or GED required.
• Minimum 2 years administrative experience.
• Strong organizational, multitasking, and communication skills.
• Customer-service oriented with excellent phone and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to work in a high-paced, performance-based environment.

Responsibilities

• Maintain service utilization above 90% and track permanent schedules for assigned clients.
• Monitor client service hours, staff availability, and address cancellations promptly.
• Coordinate make-up sessions, reschedules, and additional service time as needed.
• Maintain staffing logs and support recruiting efforts, including interviews and onboarding.
• Track new hire training and coordinate Day 1 schedules.
• Triage staff and client concerns and provide timely resolution.
• Ensure compliance with policies, HIPAA, and scheduling regulations.
• Support administrative and scheduling department operations, including audits and reporting.

Skills

Organizational skills

Multitasking

Communication skills

Customer service

Phone etiquette

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Job Category: Z&S Management Chatsworth Support Center

Scheduling Assistant– Advance Your Scheduling Expertise
$18.00 – $26.00/per hour | Full-Time | Visalia, CA.

Your Next Chapter Starts Here
Are you an experienced scheduler ready to take your skills to the next level? As a Scheduling Assistant at 360 Behavioral Health, you’ll play a key role in maximizing client service delivery while supporting our administrative and clinical teams. Use your scheduling experience to manage staff and client schedules, optimize service utilization, and help the office run efficiently. This role is perfect for professionals looking to grow their scheduling expertise in a meaningful, fast-paced environment.

• Competitive compensation: $18.00-$26.00/hour
• Monday-Friday 9:00am-6:00pm
• 7 Paid Holidays
• Paid Time Off/Sick Time
• Career development and advancement opportunities
• Fun and supportive company culture
• Expansive Health, Vision, and Dental plans for full-time partners
• 401(K) retirement savings program
• Mileage and phone reimbursement
• And so much more!

Day-to-Day Impact

• Maintain service utilization above 90% and track permanent schedules for assigned clients
• Monitor client service hours, staff availability, and address cancellations promptly
• Coordinate make-up sessions, reschedules, and additional service time as needed
• Maintain staffing logs and support recruiting efforts, including interviews and onboarding
• Track new hire training and coordinate Day 1 schedules
• Triage staff and client concerns and provide timely resolution
• Ensure compliance with policies, HIPAA, and scheduling regulations
• Support administrative and scheduling department operations, including audits and reporting

Who We’re Searching For

• High school diploma or GED required
• Minimum 2 years administrative experience
• Strong organizational, multitasking, and communication skills
• Customer-service oriented with excellent phone and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to work in a high-paced, performance-based environment

At 360 Behavioral Health, this role is more than scheduling—it’s an opportunity to expand your expertise, streamline office operations, and make a meaningful impact on clients and staff. If you’re ready to leverage your scheduling experience and grow your career, we want to meet you!

If you are a resident of California and applying for a job with us, please click the following link CCPA Privacy Notice to learn more regarding how we collect and handle your personal information under the California Consumer Privacy Act (CCPA).

360 Behavioral Health is an Equal Opportunity Employer
We provide reasonable accommodations for any part of the application or employment process. Please contact us at [e-mail] assistance.

We comply with ADA regulations and provide auxiliary aids, services, and policy modifications to ensure equal access for all applicants and employees.

Qualifications

Skills

Behaviors

Motivations

Education

Required

High School or better.

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

Locations

Showing 1 location

Visalia
609 N Akers St
Visalia, CA 93291, USA

Visalia
609 N Akers St
Visalia, CA 93291, USA

• Full-Time
• On-site