Scanning Data Entry Operator

AppleOne Employment Services; El Paso (TX); On-site; USD 18,000 - 23,000; Full time

Job summary

AppleOne Employment Services seeks a Scanning Data Entry Operator for an onsite temp-to-hire role in El Paso, TX. You will handle high-volume document imaging, indexing, quality checks, and mail processing in a structured environment.

This position emphasizes accuracy, confidentiality, and meeting daily production goals. Typical start is 9:00 a.m., with potential schedule adjustments based on operations, and a clear path to longer-term conversion.

Qualifications

• High-volume scanning, imaging, indexing, and document quality control.
• Process incoming mail, boxes, pallets, and document shipments.
• Complete accurate data entry in a fast-paced, deadline-driven environment.
• Support document filing, re-boxing, archiving, and shipping or receiving tasks.
• Must have a high school diploma or equivalent.
• 1–2 years of administrative or data-entry experience is helpful.

Responsibilities

• Prepare, sort, unbox, scan, index, and quality-check high volumes of documents using imaging equipment.
• Perform accurate data entry and update tracking systems for documents, boxes, pallets, and mail.
• Re-scan, file, re-box, archive, and move documents to support daily production goals.
• Receive, sort, and process incoming and outgoing mail, packages, and shipments.
• Maintain confidentiality and security standards when handling sensitive materials.
• Provide professional customer service and assist with front or back office coverage.

Skills

Attention to detail

Data entry accuracy

Verbal and written communication

Multitasking

Independent work

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Summary

We are seeking a Scanning Data Entry Operator for an onsite temp-to-hire opportunity in El Paso, TX. This role is ideal for a detail-oriented administrative professional who enjoys structured, hands-on work, repetitive processes, and meeting daily production goals in a fast-paced document processing environment. The Scanning Data Entry Operator will support high-volume document imaging, scanning, indexing, quality assurance, mail handling, and records processing. This is a great opportunity to join a professional team with supportive leadership, clear procedures, and the potential for long-term conversion after the contract period. Candidates who are dependable, organized, flexible with scheduling, and comfortable handling confidential materials will be a strong fit.

Key Responsibilities

• Prepare, sort, unbox, scan, index, and quality-check high volumes of documents using document imaging equipment.


• Perform accurate data entry and update chain of custody or tracking systems for incoming documents, boxes, pallets, and mail.


• Re-scan, file, re-box, archive, and move documents as needed to support daily production and operational goals.


• Receive, sort, and process incoming and outgoing mail, packages, boxes, and document shipments.


• Maintain confidentiality and security standards when handling sensitive materials and client records.


• Provide professional customer service and assist with front office or back office coverage as needed.

Compensation and Benefits

• Pay: $15.00 per hour.


• Job type: Temp-to-hire.


• Contract length: 6 months, with possible conversion.


• Schedule: Monday through Friday.


• Work location: Onsite in El Paso, TX.


• Initial schedule: Employees are currently requested to start at 9:00 a.m. for the first couple of weeks.


• Flexibility required: Schedule may be adjusted after the initial period based on operational needs, with start times varying and possibly beginning as late as 2:00 p.m.

Required Qualifications and Skills

• Perform high-volume scanning, imaging, indexing, and document quality control.


• Process incoming mail, boxes, pallets, and document shipments.


• Complete accurate data entry in a fast-paced, deadline-driven environment.


• Support document filing, re-boxing, archiving, and shipping or receiving tasks.


• High school diploma or equivalent required.


• 1 to 2 years of administrative, clerical, data entry, scanning, mailroom, warehouse document handling, or related experience is helpful.


• Basic PC skills, including Microsoft Office Suite experience.


• Strong attention to detail and ability to read handwritten and printed file numbers, letters, and document identifiers.


• Strong verbal and written communication skills with a professional customer service mindset.


• Ability to work independently, manage multiple tasks, and meet production deadlines.


• Ability to follow confidentiality, security, and onsite workplace policies, including restrictions on cellphones, cameras, or imaging devices on the active work floor.


• Ability to lift or move 40 lbs. or more frequently and move packages using a standard wheeled cart with a load capacity of up to 60 lbs.


• Ability to walk, bend, kneel, stand, and sit for extended periods.


• Ability to work in varying warehouse and loading dock temperatures and conditions.


• Must be flexible with assigned work hours as determined by operational needs.

Preferred Qualifications

• Prior experience with high-speed scanners, multi-functional devices, or document imaging equipment.


• Experience with shipping, receiving, mailroom, records management, or chain of custody procedures.


• Familiarity with document indexing, quality assurance, file archiving, and production-based workflows.


• Strong organizational skills, reliability, and comfort performing repetitive tasks with accuracy.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.