Administrative Assistant

AppleOne Employment Services; City of Rensselaer (NY); On-site; USD 58,454,000 - 79,085,000; Full time

Job summary

AppleOne is seeking an Administrative Assistant to keep records accurate, organize documents, and ensure office processes run smoothly in a steady Monday–Friday schedule.

This 6-month assignment with possible temp-to-perm offers a collaborative team and supportive leadership in a professional setting.

Responsibilities include document preparation, filing, data transfer, and using Word, Excel, and Outlook to complete tasks with attention to detail.

Qualifications

• Prepare documents, maintain records, and support daily administrative functions.
• Handle confidential files and documentation with strong attention to detail.
• Support special projects and coordinate with internal leaders and team members.
• Use Microsoft Word, Excel, and Outlook to complete administrative tasks.
• High school diploma or equivalent required.
• 1–3 years of administrative professional experience required.
• Proficiency with Microsoft Word, Excel, and Outlook.

Responsibilities

• Perform general administrative support duties, including document preparation, file maintenance, and office equipment operation.
• Manage, complete, and maintain highly confidential files, records, and documents with accuracy and discretion.
• Support data transfer and recordkeeping processes using standard office systems and tools.
• Participate in special projects and coordinate with leaders and team members as needed.
• Follow safety awareness guidelines and maintain safe work practices in the office environment.
• Prioritize daily tasks to support timely completion of administrative responsibilities.

Skills

Attention to detail

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Job Summary

The Administrative Assistant will play an important role in keeping records accurate, documents organized, and office processes running smoothly. This opportunity offers a steady Monday through Friday schedule, the potential for temp-to-perm consideration, and the chance to work with supportive leaders and collaborative team members in a professional setting.

Key Responsibilities

• Perform general administrative support duties, including document preparation, file maintenance, and office equipment operation.
• Manage, complete, and maintain highly confidential files, records, and documents with accuracy and discretion.
• Support data transfer and recordkeeping processes using standard office systems and tools.
• Participate in special projects and coordinate with leaders and team members as needed.
• Follow safety awareness guidelines and maintain safe work practices in the office environment.
• Prioritize daily tasks to support timely completion of administrative responsibilities.

Compensation and Benefits

• Pay Rate: $24.00 per hour, W2.
• Schedule: Monday through Friday, 8:00 AM to 5:30 PM.
• Location: Riverside Avenue, Rensselaer, NY 12144.
• Assignment Type: 6-month temporary assignment with possible temp-to-perm opportunity.

Required Qualifications and Skills

• Prepare documents, maintain records, and support daily administrative office functions.
• Handle confidential files and documentation with strong attention to detail.
• Support special projects and coordinate with internal leaders and team members.
• Use Microsoft Word, Excel, and Outlook to complete administrative tasks.
• High school diploma or equivalent required.
• 1-3 years of administrative professional experience required.
• Proficiency with Microsoft Word, Excel, and Outlook.

Preferred Qualifications

• Prior experience handling confidential records or sensitive documentation.
• Experience supporting special projects or coordinating with multiple internal stakeholders.
• Previous administrative support experience in a fast-paced office environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.