Sales & Operations Admin - Architecture & Design

AppleOne Employment Services; Long Beach (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

AppleOne Employment Services seeks a Sales Administrative Assistant in Long Beach, CA to support sales teams, clients, and internal departments. You will handle customer communication, order processing, CRM updates, scheduling, and executive calendar coordination.

The role emphasizes detail-orientation, service-focus, and the ability to balance multiple priorities in a fast-paced environment, with opportunities to contribute to sales growth and act as a reliable client contact.

Qualifications

• Supports daily sales operations and client communication.
• Manages CRM activity, lead tracking, inquiries, scheduling, and follow-up.
• Prepares quotes, reports, presentations, proposals, invoices, and maintains client records.

Responsibilities

• Provide professional customer service via phone and email.
• Research shipping costs, prepare quotes, schedule installations, update clients.
• Manage new leads, inquiries, scheduling, and CRM activity.
• Process orders, track invoices, update client records, maintain docs.
• Support sales meetings with reports, presentations, proposals, updates.
• Coordinate CEO calendar, meetings, travel, and general admin tasks.

Skills

Administrative support

CRM management

Lead tracking

Scheduling

Client follow-up

Quotes

Reports

Presentations

Proposals

Invoices

Client records

Verbal communication

Written communication

Phone etiquette

MS Office

Excel

Word

Outlook

Salesforce

HubSpot

Organization

Attention to detail

Customer service

Independent work

Education

High school diploma or equivalent

Tools

Salesforce

HubSpot

Job description

AppleOne Employment Services seeks a Sales Administrative Assistant in Long Beach, CA to support sales teams, clients, and internal departments. You will handle customer communication, order processing, CRM updates, scheduling, and executive calendar coordination.

The role emphasizes detail-orientation, service-focus, and the ability to balance multiple priorities in a fast-paced environment, with opportunities to contribute to sales growth and act as a reliable client contact.