Sales Administrative Assistant

AppleOne Employment Services; Long Beach (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

AppleOne Employment Services seeks a Sales Administrative Assistant in Long Beach, CA to support sales teams, clients, and internal departments. You will handle customer communication, order processing, CRM updates, scheduling, and executive calendar coordination.

The role emphasizes detail-orientation, service-focus, and the ability to balance multiple priorities in a fast-paced environment, with opportunities to contribute to sales growth and act as a reliable client contact.

Qualifications

• Supports daily sales operations and client communication.
• Manages CRM activity, lead tracking, inquiries, scheduling, and follow-up.
• Prepares quotes, reports, presentations, proposals, invoices, and maintains client records.

Responsibilities

• Provide professional customer service via phone and email.
• Research shipping costs, prepare quotes, schedule installations, update clients.
• Manage new leads, inquiries, scheduling, and CRM activity.
• Process orders, track invoices, update client records, maintain docs.
• Support sales meetings with reports, presentations, proposals, updates.
• Coordinate CEO calendar, meetings, travel, and general admin tasks.

Skills

Administrative support

CRM management

Lead tracking

Scheduling

Client follow-up

Quotes

Reports

Presentations

Proposals

Invoices

Client records

Verbal communication

Written communication

Phone etiquette

MS Office

Excel

Word

Outlook

Salesforce

HubSpot

Organization

Attention to detail

Customer service

Independent work

Education

High school diploma or equivalent

Tools

Salesforce

HubSpot

Job description

Job Summary

We are seeking a Sales Administrative Assistant for a direct hire opportunity in Long Beach, CA within the architectural and design services industry. This role is ideal for an experienced administrative support professional who enjoys working closely with sales teams, clients, and internal departments to keep daily operations organized, responsive, and moving forward.

The Sales Administrative Assistant will support customer communication, order processing, CRM updates, scheduling, reporting, and executive calendar coordination. This is a strong opportunity for someone who is detail-oriented, service-focused, and comfortable balancing multiple priorities in a fast-paced, team-oriented environment. The role offers the chance to work with supportive leadership, contribute to sales growth, and serve as a trusted point of contact for clients and internal stakeholders.

Key Responsibilities

• Provide professional customer service and timely communication with clients by phone and email.
• Research shipping costs, prepare quotes, schedule installations, and provide client updates throughout the sales process.
• Manage new leads, sales inquiries, appointment scheduling, and customer activity using CRM software.
• Process orders, track invoices, update client records, and maintain accurate sales and administrative documentation.
• Support sales meetings by preparing reports, presentations, proposals, and performance updates.
• Coordinate the CEO’s calendar, schedule meetings, arrange travel, and assist with general administrative tasks.

Compensation and Benefits

• Direct hire opportunity.
• Full-time schedule.
• Location: Long Beach, CA.
• Salary range: $55,000 to $65,000 per year, dependent on experience and qualifications.

Required Qualifications and Skills

• Support daily sales operations, client communication, order processing, and administrative coordination.
• Manage CRM activity, lead tracking, sales inquiries, scheduling, and client follow-up.
• Prepare quotes, reports, presentations, proposals, invoices, and accurate client records.
• Coordinate across sales, leadership, and internal departments to resolve client needs and support business goals.
• 6 to 10 years of administrative support, sales support, customer service, or related experience.
• Strong verbal and written communication skills with professional phone etiquette.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience using CRM systems such as Salesforce, HubSpot, or similar platforms.
• Strong organization, attention to detail, and ability to manage multiple priorities.
• Customer-focused approach with the ability to build relationships and follow up effectively.
• Ability to work independently, prioritize tasks, and stay productive in a fast-paced environment.

Preferred Qualifications

• Experience supporting a sales team in architectural services, design services, construction, interiors, building products, or a related industry.
• Experience coordinating installations, shipping costs, client updates, or order fulfillment.
• Experience supporting executive calendars, meeting coordination, and travel arrangements.
• Familiarity with tracking sales goals, KPIs, and performance metrics.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.