Construction Project Admin & Document Controller

AppleOne Employment Services; Stockton (CA); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services is seeking an organized Administrative Assistant to support construction project administration in Stockton, CA. This full-time, temp-to-hire role requires keeping files, purchase orders, invoices, and communication on track for a busy project team.

You will work with the Senior Project Administrator, maintain document control, coordinate meetings, and assist with vendor documentation and tracking using MS Office and construction software as needed.

Qualifications

• 3 to 5 years of administrative/project support experience preferred.
• Experience with construction project administration and document control.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams).

Responsibilities

• Provide day-to-day administrative support to the Senior Project Administrator and project team.
• Maintain project files, contracts, correspondence, reports, logs, and related docs.
• Assist with subcontractor and vendor documentation, POs, COs, invoices, approvals, and tracking.
• Coordinate meetings, site visits, and project appointments, with notes and follow-up.
• Communicate professionally with PMs, field personnel, vendors, and internal departments.
• Support document control, data entry, and general office admin.

Skills

Organization

Microsoft Office

Communication

Multitasking

Document control

Team coordination

Detail oriented

Tools

Procore

Bluebeam

Sage

Viewpoint

Job description

AppleOne Employment Services is seeking an organized Administrative Assistant to support construction project administration in Stockton, CA. This full-time, temp-to-hire role requires keeping files, purchase orders, invoices, and communication on track for a busy project team.

You will work with the Senior Project Administrator, maintain document control, coordinate meetings, and assist with vendor documentation and tracking using MS Office and construction software as needed.