Sales Coordination Specialist: Orders, Vendors & Projects

Automatic Data Processing, Inc.; Seattle (WA); On-site; USD 36,000 - 39,000; Full time

Job summary

Automatic Data Processing, Inc. in Seattle, WA, is seeking a Customer Order Entry Specialist to support the Workpointe team. You will prepare, process and coordinate customer orders while developing strong technical skills in the order fulfillment process.

You will collaborate with internal teams and vendors to ensure accurate orders, timely shipments, and clear communication with customers. Prior multi-project experience and proficiency with dealership software and Microsoft Office are valued.

Qualifications

• Ability to learn and apply technical skills in dealership systems (20/20 software).
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience managing multiple projects in a fast-paced environment.
• Strong verbal and written communication skills.
• Excellent organizational, analytical and administrative abilities.

Responsibilities

• Create client proposals, including new customer setup, entry of specifications, pricing and revenue codes.
• Generate purchase orders upon receipt of complete order entry package.
• Ensure orders are entered promptly and reviewed for accuracy.
• Coordinate with vendors and internal teams to reconcile discrepancies and confirm ship dates.
• Publish customer status reports and coordinate delivery/installation dates.
• Assist with project management tasks, including spec checks and punch list resolution.
• Participate in vendor and dealer training for ongoing growth.
• Serve as a cross-functional hub for communication with Design, Project Management, Finance and Operations.

Skills

Technical skills

Microsoft Office

Multi-project management

Oral and written communication

Organizational and analytical skills

Big picture thinking

Dealer environment knowledge

Interpersonal skills

Customer service experience

Dealership software experience

Tools

Microsoft Office

Job description

Automatic Data Processing, Inc. in Seattle, WA, is seeking a Customer Order Entry Specialist to support the Workpointe team. You will prepare, process and coordinate customer orders while developing strong technical skills in the order fulfillment process.

You will collaborate with internal teams and vendors to ensure accurate orders, timely shipments, and clear communication with customers. Prior multi-project experience and proficiency with dealership software and Microsoft Office are valued.