Sales Coordinator

INSIDE SOURCE INC.; Seattle (WA); On-site; USD 36,000 - 39,000; Full time

Job summary

INSIDE SOURCE INC. in Seattle, WA is seeking an order fulfillment support professional to assist the sales team and customers with order preparation, processing, and coordination. You will develop strong product knowledge and professional communication to ensure accurate order entry and timely delivery.

The role emphasizes collaboration with vendors and internal teams, plus ongoing process improvements. A background in dealership systems and customer service is preferred.

Qualifications

• Ability to learn and apply technical skills in dealership business systems and 20/20 software.
• Proficiency in Microsoft Office software (Excel, Word, Outlook).
• Experience in managing multiple projects in a fast-paced environment.
• Excellent and effective oral and written communication.

Responsibilities

• Create client proposals, including new customer setup, entry/import of specifications, pricing, classification and revenue codes.
• Generate purchase orders upon receipt of complete order entry packet.
• Ensure orders are entered promptly, reviewed for accuracy and completeness before being sent to manufacturers/vendors.
• Work with vendors and internal project teams to reconcile acknowledgement discrepancies and manage timely ship dates based on project requirements.
• Create and publish customer status reports.
• Coordinate delivery/installation dates with vendors, Operations, clients and Project Managers.
• Assist with project management tasks, including spec checks and punch ID/resolution; ensure factory interface is ongoing and that others are monitored and projected ship dates and project schedule requirements are followed.

Skills

Microsoft Office proficiency

Clear communication

Multi-project management

Tools

20/20 software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

PNW: Seattle, Seattle, WA, US

Please note: This role supports the Workpointe team. Read about the Insidesource and Workpointe merger here !

By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to “unleash human and business potential.” We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.

Job Summary

Provide high-level support to customers and internal sales organization for preparation, processing and coordination of customer orders. Achieve superior technical skills and understanding of the order fulfillment process. Practice strong communication skills both internally and externally. Possess the desire to achieve a high level of professionalism through continuous improvement processes and practices.

Essential Duties and Responsibilities

• Create clientproposals, toincludenew customer set up, entry/import of specifications, pricing, classification and revenue codes
• Generate purchase orders upon receipt of complete order entrypacket
• Ensure orders are entered promptly, andreviewedforaccuracyandcompletenessbefore being sent to the manufacturers/vendors
• Work with vendors and internal project teamsto reconcile acknowledgement discrepanciesandmanagetimely ship dates based on project requirements
• Create andpublishcustomerstatus reports
• Coordinate delivery/installdates with vendors,Operations, clients and Project Managers (depending on work scope)
• Assist withprojectmanagementtasks, to include spec checks and punch ID/resolution Ensure factory interface is on-goingandthat others are monitored and projected ship dates andproject schedule requirements, thatallacknowledgements are checked and discrepanciesfollowed up on, andthat orders are closed out in atimelyandresponsible manner
• Participate in vendor and dealer training programs and activities for on-going professional growth and development

Departmental Responsibilities

• Carryout requestedtasks to support efforts of individual sales representatives and Account Managers
• Serve as hub of communication and information to othercross-functional teams (Design, Project Management, Financeand Operations)
• Ensure that all communication with internal andexternalcustomers is timely, accurateandmeets customer requirements for information and order status

Skills, Knowledge, Experience Required

• Abilitytolearn and applytechnicalskillsin dealership business system and 20/20 software
• Proficiency inMicrosoftOffice software (Excel,Word, Outlook)
• Prior experience successfullymanagingmultipleprojectssimultaneouslyinafast-paced work environment
• Excellent andeffective oral and written communication
• Strong organizational, analytical and administrative skills
• Abilitytoseethe big picture and integrate into day-to-daytasks and activities
• Understanding of the complexities and sophisticationrequiredtothrivein the dealer environment
• Fluid interpersonal skills to interact effectively with a wide range of customers, personnel and departments
• Customer Service work experience –preferred
• Experience with dealership business systems-preferred
• Furniture industry experience - preferred

Salary Range: $26.00 To $28.00 Hourly

The anticipated salary range for this role is $26-28 / hr. Actual compensation will be determined based on factors such as experience, skills, qualifications, and internal equity.