Sales Coordination Specialist — Orders & Projects

INSIDE SOURCE INC.; Seattle (WA); On-site; USD 36,000 - 39,000; Full time

Job summary

INSIDE SOURCE INC. in Seattle, WA is seeking an order fulfillment support professional to assist the sales team and customers with order preparation, processing, and coordination. You will develop strong product knowledge and professional communication to ensure accurate order entry and timely delivery.

The role emphasizes collaboration with vendors and internal teams, plus ongoing process improvements. A background in dealership systems and customer service is preferred.

Qualifications

• Ability to learn and apply technical skills in dealership business systems and 20/20 software.
• Proficiency in Microsoft Office software (Excel, Word, Outlook).
• Experience in managing multiple projects in a fast-paced environment.
• Excellent and effective oral and written communication.

Responsibilities

• Create client proposals, including new customer setup, entry/import of specifications, pricing, classification and revenue codes.
• Generate purchase orders upon receipt of complete order entry packet.
• Ensure orders are entered promptly, reviewed for accuracy and completeness before being sent to manufacturers/vendors.
• Work with vendors and internal project teams to reconcile acknowledgement discrepancies and manage timely ship dates based on project requirements.
• Create and publish customer status reports.
• Coordinate delivery/installation dates with vendors, Operations, clients and Project Managers.
• Assist with project management tasks, including spec checks and punch ID/resolution; ensure factory interface is ongoing and that others are monitored and projected ship dates and project schedule requirements are followed.

Skills

Microsoft Office proficiency

Clear communication

Multi-project management

Tools

20/20 software

Job description

INSIDE SOURCE INC. in Seattle, WA is seeking an order fulfillment support professional to assist the sales team and customers with order preparation, processing, and coordination. You will develop strong product knowledge and professional communication to ensure accurate order entry and timely delivery.

The role emphasizes collaboration with vendors and internal teams, plus ongoing process improvements. A background in dealership systems and customer service is preferred.