Admin Assistant/Receptionist

AppleOne Employment Services; Ontario (CA); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services in Ontario, CA is seeking an organized Admin Assistant/Receptionist to manage front desk duties and administrative support. You will be the first point of contact for visitors and callers, ensuring professional communication and smooth daily operations.

Ideal candidates have 3–5 years of admin experience, a service mindset, and strong Microsoft Office skills. This direct-hire role offers competitive pay and a stable office environment.

Qualifications

• Provide professional front desk, reception, and administrative support.
• Manage calls, visitors, office communications, and document handling.
• Support scheduling, filing, data entry, and general office coordination.
• 3–5 years of administrative assistant, receptionist, or office support experience.
• Strong communication and customer-focused demeanor.

Responsibilities

• Greet visitors, answer calls, route inquiries, and provide front desk support.
• Perform general administrative duties: filing, data entry, scanning, and record maintenance.
• Support scheduling, calendar updates, and meeting coordination.
• Assist with mail, supplies, and daily office organization.
• Maintain a professional reception area and timely support for staff and guests.
• Collaborate with internal teams to streamline administrative processes.

Skills

Front desk

Reception

Data entry

Communication skills

Customer-focused

Tools

Microsoft Office

Job description

Job Summary

We are seeking a professional Admin Assistant/Receptionist for direct hire opportunites in Ontario, CA. This role is ideal for an organized, polished, and service-oriented administrative professional who enjoys being the first point of contact for visitors, callers, internal teams, and business partners.

The Admin Assistant/Receptionist will support daily office operations, provide front desk coverage, assist with administrative tasks, and help create a welcoming and efficient workplace. This is a great opportunity for someone with 3-5 years of administrative support experience who values teamwork, clear communication, and a stable professional office environment.

This position offers the chance to join a supportive team where accuracy, reliability, and a positive attitude are valued. The right candidate will contribute to smooth office operations while building strong working relationships across departments.

Key Responsibilities

• Greet visitors, answer incoming calls, route inquiries, and provide professional front desk support.
• Perform general administrative duties including filing, data entry, document preparation, scanning, and record maintenance.
• Support scheduling, meeting coordination, calendar updates, and office communication as needed.
• Assist with mail distribution, office supply ordering, and daily office organization.
• Maintain a professional reception area and ensure visitors and employees receive timely support.
• Partner with internal teams to support administrative processes and help keep office operations running efficiently.

Compensation and Benefits

• Compensation: $25 to $30 per hour.
• Job Type: Direct Hire.
• Location: Ontario, CA.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Provide professional front desk, reception, and administrative support.
• Manage incoming calls, visitors, office communication, and document handling.
• Support scheduling, filing, data entry, and general office coordination.
• 3-5 years of administrative assistant, receptionist, or office support experience.
• Strong communication skills with a professional and customer-focused demeanor.
• Proficiency with common office systems, email, calendars, and Microsoft Office applications.
• Excellent organizational skills with strong attention to detail and follow-through.
• Ability to manage multiple priorities in a busy office environment.
• Dependable, punctual, and comfortable supporting a variety of administrative tasks.

Preferred Qualifications

• Experience supporting a front office, corporate office, or professional services environment.
• Familiarity with office equipment, document management, and general administrative procedures.
• Bilingual communication skills are a plus if applicable to the work environment.
• Prior experience coordinating meetings, supplies, mail, and office workflow.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.