Sales Admin & Operations Coordinator

FreshPoint Oahu, Ltd. (FreshPoint Hawaii, LLC); Virginia; On-site; USD 25,000 - 38,000; Full time

Job summary

Sysco Virginia, LLC is seeking a Sales Admin to provide direct clerical support to the Vice President of Sales for local operations in Virginia. The role is focused on enabling customer engagement, preparing documents, and handling travel logistics.

The ideal candidate has 1–2 years of executive-level administrative experience, strong MS Office skills, excellent communication, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• High School education required.
• Bachelor’s degree in a related field (e.g. business administration) or equivalent educational level preferred.
• 1-2 years' related administrative experience providing support to an executive-level supervisor.
• 2 years' related administrative experience providing support to an executive-level supervisor preferred.
• Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Able to type a minimum of 50-wpm accurately.
• Must possess strong interpersonal skills.
• Capable of communicating effectively with all levels of employees and management.
• Remain poised, professional and diplomatic under pressure.
• Have the ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment.

Responsibilities

• Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile).
• Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
• Responsible for Vice President of Sales e-mail.
• Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required.
• Authorize payroll deductions for hotel rooms per the policy.
• Assist in preparation of food shows and sales meetings.
• Respond to solicitations for company donations.
• Screen phone calls for the Vice President of Sales and takes messages.
• Maintain files.
• Retain local information within Customer Relationship Management (CRM) (Sysco 360).
• Research information on the CRT or PC as required.
• Generate copy and distribute promotional reports.
• Order supplies for the Sales Department.
• Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required.
• Collect, prepare and distribute Point-of-Sales (POS) material and flyers.
• Run pre-formatted Business Objects tracking, commission, etc reports.
• Create and maintain promotional tracking spreadsheets.
• Support other areas of the company as business needs dictate, i.e. reception desk, supply orders, administrative functions, etc.

Skills

Microsoft Word

Excel

PowerPoint

Outlook

Typing 50 wpm

Interpersonal skills

Detail-oriented

Time management

Education

High School diploma

Bachelor’s degree in related field

Tools

Sysco 360 CRM

Job description

Sysco Virginia, LLC is seeking a Sales Admin to provide direct clerical support to the Vice President of Sales for local operations in Virginia. The role is focused on enabling customer engagement, preparing documents, and handling travel logistics.

The ideal candidate has 1–2 years of executive-level administrative experience, strong MS Office skills, excellent communication, and the ability to manage multiple tasks in a fast-paced environment.