Retail Real Estate Marketing and Admin Coordinator

SHOP Companies; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Company Sponsored Medical/Vison/Dental

Flexible spending account

Life insurance

Paid time off

Job summary

SHOP Companies in Houston seeks an organized executive assistant to support the retail brokerage team. You will manage day-to-day workloads, create marketing materials using InDesign, and coordinate with the Dallas office to keep operations smooth.

The role also serves as the executive assistant to the lead broker, handling calendars, travel, filings, and client-ready presentations while maintaining vendor and office supply relationships.

Qualifications

• Administrative experience and Real Estate experience required.
• Proactive mindset and team-oriented attitude are essential.
• Ability to manage multiple tasks in a fast-paced real estate environment.

Responsibilities

• Assist and coordinate with the Operations team in Dallas to ensure smooth operations of the office.
• Create Leasing Flyers using the provided InDesign templates
• Update property site plans for client review and presentation
• Prepare, organize, and assemble tour books and marketing materials for properties and tenant accounts
• Assist with placing orders for aerials/maps and edit aerials when necessary
• Add, update and manage property listings on the company website, LoopNet/Costar and Crexi
• Prepare and organize presentations and meeting materials and pitches
• Assist brokers with transaction forms and invoicing
• Pull ESRI data and organize into Excel presentations
• Prepare RE Committee packages for Tenant Rep Accounts via Esri
• Manage Landlord listing reports for Landlord Rep Team

Skills

Team oriented

Organizational skills

Multitasking

Proactive mindset

Administrative experience

Real estate experience

Tools

Outlook

Excel

Adobe Creative Cloud

Photoshop

InDesign

Illustrator

Job description

SHOP Companies in Houston seeks an organized executive assistant to support the retail brokerage team. You will manage day-to-day workloads, create marketing materials using InDesign, and coordinate with the Dallas office to keep operations smooth.

The role also serves as the executive assistant to the lead broker, handling calendars, travel, filings, and client-ready presentations while maintaining vendor and office supply relationships.