Real Estate Administrative Coordinator

eXp Commercial, LLC; Addison (TX); On-site; USD 41,000 - 55,000; Full time

Job summary

eXp Commercial, LLC is seeking a real estate assistant in Addison, TX to support brokers with daily admin, research, and client materials. You will coordinate correspondence, prepare market research, and assemble meeting and closing books, while managing calendars in Outlook and maintaining files.

Ideal candidates bring 3+ years in real estate support, strong MS Office skills (Outlook, Word, Excel, PowerPoint, Publisher), and a disciplined, confidential work approach with a team-focused mindset.

Qualifications

• Minimum of 3 years of experience as a real estate assistant.
• Extensive familiarity with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Publisher.
• Excellent communication, composition, and organizational skills.
• Strong work ethic, positive attitude, and good judgement.
• Dedicated team player with a strong focus on client needs.
• Ability to manage multiple projects accurately, effectively, and within required deadlines.
• Ability to exercise discretion and maintain confidentiality.
• Detail oriented.

Responsibilities

• Coordinate and produce correspondence, proposals, spreadsheets, presentations, etc.
• Prepare property research and market searches using CoStar, central appraisal districts, etc.
• Create and prepare materials for client meetings, to include: market survey books - create, print, and bind; market tour books - create, print, and bind; proposal summary books - create, print, and bind; placemats - create and print.
• Prepare closing books - create, print, and bind
• Prepare marketing flyers
• Prepare and order marketing signage
• Create and maintain client files
• Maintain calendaring and scheduling through Outlook
• Prepare commission invoices; submit invoices and W9 on closed transactions
• Enter critical lease and purchase/sale dates via calendar appointment in Outlook
• Enter closed transaction details (rent schedule, lease commence/expire, options, etc.) into client Outlook Contacts
• Maintain deal completion log
• Maintain comps database
• Maintain inventory of office supplies
• Prepare expense reports
• Perform other team administrative duties as required

Skills

Real estate assistant experience

Communication skills

Organizational skills

Discretion and confidentiality

Detail oriented

Team player

Multitasking

Judgement

Tools

Outlook

Word

Excel

PowerPoint

Publisher

Job description

eXp Commercial, LLC is seeking a real estate assistant in Addison, TX to support brokers with daily admin, research, and client materials. You will coordinate correspondence, prepare market research, and assemble meeting and closing books, while managing calendars in Outlook and maintaining files.

Ideal candidates bring 3+ years in real estate support, strong MS Office skills (Outlook, Word, Excel, PowerPoint, Publisher), and a disciplined, confidential work approach with a team-focused mindset.