Broker and Marketing Coordinator

SHOP Companies; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Company Sponsored Medical/Vison/Dental

Flexible spending account

Life insurance

Paid time off

Job summary

SHOP Companies in Houston seeks an organized executive assistant to support the retail brokerage team. You will manage day-to-day workloads, create marketing materials using InDesign, and coordinate with the Dallas office to keep operations smooth.

The role also serves as the executive assistant to the lead broker, handling calendars, travel, filings, and client-ready presentations while maintaining vendor and office supply relationships.

Qualifications

• Administrative experience and Real Estate experience required.
• Proactive mindset and team-oriented attitude are essential.
• Ability to manage multiple tasks in a fast-paced real estate environment.

Responsibilities

• Assist and coordinate with the Operations team in Dallas to ensure smooth operations of the office.
• Create Leasing Flyers using the provided InDesign templates
• Update property site plans for client review and presentation
• Prepare, organize, and assemble tour books and marketing materials for properties and tenant accounts
• Assist with placing orders for aerials/maps and edit aerials when necessary
• Add, update and manage property listings on the company website, LoopNet/Costar and Crexi
• Prepare and organize presentations and meeting materials and pitches
• Assist brokers with transaction forms and invoicing
• Pull ESRI data and organize into Excel presentations
• Prepare RE Committee packages for Tenant Rep Accounts via Esri
• Manage Landlord listing reports for Landlord Rep Team

Skills

Team oriented

Organizational skills

Multitasking

Proactive mindset

Administrative experience

Real estate experience

Tools

Outlook

Excel

Adobe Creative Cloud

Photoshop

InDesign

Illustrator

Job description

The purpose of this position is to assist the retail brokerage team in Houston TX, by ensuring the team’s success through keeping things organized, managing the day‑to‑day workloads, creating and updated marketing materials. The position will also act as the executive assistant to the lead broker, as well as being the liaison between the corporate office in Dallas.

• This role reports to the office 5-days per week.

Responsibilities (include but are not limited to):

• Assist and coordinate with the Operations team in Dallas to ensure smooth operations of the office.
• Create Leasing Flyers using the provided InDesign templates
• Update property site plans for client review and presentation
• Prepare, organize, and assemble tour books, assist with & coordinate email blasts, build marketing materials for properties & tenant accounts
• Assist with placing orders for aerials/maps, will need to create and edit aerials when necessary
• Assist with & coordinate email blasts, build marketing materials for properties & tenant accounts
• Add, update & manage property listings on Company website, LoopNet/Costar and Crexi
• Prepare & organize presentations and/or meeting materials & pitches
• Assist brokers in completing transaction deal forms and submit for invoicing
• Pull demo information from ESRI database and organize into excel presentation form
• Prepare RE Committee packages for Tenant Rep Accounts via Esri
• Manage Landlord listing reports for Landlord Rep Team
• Assist brokers with creating and managing Letter of Intents, Lease Agreements, Purchase Agreements, Commission Agreements and Abstracts
• Design, order and coordinate install of property leasing signs
• Coordinate and book all work related travel & prepare reimbursement requests
• Handle all ICSC Meeting schedules and preparation for team
• Manage incoming phone calls and voicemails and direct to appropriate persons
• Stock/order, organize office supplies and groceries
• Work and maintain relationships with vendors (such as sign companies, janitorial services, coffee delivery, and pest control)
• Work with AI (Claude) to better improve systems for the team and company

Experience Requirements:

• Proficiency in Outlook, Excel, Adobe Creative Cloud
• Photoshop, InDesign, Illustrator a MUST
• Administrative experience and Real Estate experience required
• A team-oriented individual with a true passion for retail real estate
• Strong organizational and multitasking skills in a fast-paced environment
• Effective filing and organizational skills
• Administrative experience (real estate experience and Adobe Creative Cloud knowledge preferred)
• A proactive mindset with a willingness to contribute to SHOP Companies in any capacity in a fast paced, dynamic real estate environment
• Ability to be in office located in Houston 5-days per week

Benefits:

• 401(k) matching
• Company Sponsored Medical/Vison/Dental
• Flexible spending account
• Life insurance
• Paid time off