Remote Staffing Coordinator

Talentoma; Charlotte (NC); Remote; USD 47,000 - 64,000; Full time

Benefits offered by this job

Fully remote work from home

iCIMS onboarding

Google Calendar training

Regular check-ins with recruiting team

Health coverage

401(k)

Bonus opportunities

Stipends

Job summary

Talentoma is seeking a Staffing Representative in a fully remote role based in the United States. The position coordinates with recruiters, schedules interviews, and communicates with candidates about openings and next steps.

Expect daily candidate inquiries, recruiter-approved information sharing, and timely activity updates to support a clear hiring process. The role requires a 40-hour weekly commitment with varying shifts, and offers remote work from home options across North Carolina, USA.

Qualifications

• High school diploma or equivalent.
• No experience required; related staffing/recruiting support experience preferred.
• Ability to learn candidate profile updates in iCIMS using team guidelines.
• Familiarity with interview invitations and availability checks in Google Calendar.
• Clear, courteous written and verbal communication; relay questions to recruiters.
• Careful handling of candidate information and discretion in responses.
• Reliable computer, high-speed internet, and quiet workspace; 40-hour weekly commitment.
• Authorization to work in the United States.

Responsibilities

• Review incoming candidate emails, calls, and recruiting queue items; identify next action.
• Explain available positions with recruiter-approved details; avoid promising placements.
• Check candidate information and availability against profiles; request clarifications.
• Record communications and status updates in an ATS like iCIMS for clear handoffs.
• Relay candidate questions about requirements to the assigned recruiter.
• Confirm interview availability using scheduling tools (e.g., Google Calendar).
• Send interview confirmations and prep information; outline format and participants.
• Follow up on unanswered messages and delays per team procedures.
• Communicate status updates to candidates; escalate conflicts to recruiting team lead.
• Maintain accurate candidate data and timely, clear handoffs.

Skills

Written communication

Verbal communication

Organizational skills

Attention to detail

Remote work setup

Time management

Education

High school diploma or equivalent

Tools

iCIMS

Google Calendar

Job description

Talentoma is seeking a Staffing Representative in a fully remote role based in the United States. The position coordinates with recruiters, schedules interviews, and communicates with candidates about openings and next steps.

Expect daily candidate inquiries, recruiter-approved information sharing, and timely activity updates to support a clear hiring process. The role requires a 40-hour weekly commitment with varying shifts, and offers remote work from home options across North Carolina, USA.