Remote Office Operations Coordinator

Talentoma; North Carolina; Remote; USD 39,000 - 58,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Bonus opportunities

Stipends

Job summary

Talentoma seeks an organized Office Support Coordinator for a fully remote role based in the United States, including North Carolina. You will handle office requests, coordinate calendars and travel, and maintain clear notes for teammates.

The role requires a 40-hour weekly commitment with varying shifts. You will work with the office support team lead and collaborate with colleagues across departments to ensure timely delivery of tasks.

Qualifications

• Minimum high school diploma or equivalent.
• 1–2 years of remote administrative coordination or office support experience preferred.
• Ability to work independently with strong written and verbal communication.
• Familiarity with shared inbox workflows and ownership of inquiries through completion.
• Comfort coordinating calendars, meetings, and travel itineraries.
• Authorized to work in the United States.

Responsibilities

• Review incoming office requests via shared inbox, identify scope, owner, deadline.
• Confirm scope with employees and set priorities per team lead.
• Track assignments, due dates, and updates in Airtable or spreadsheets.
• Coordinate meeting invites and calendar changes using Google Calendar.
• Arrange virtual meeting logistics, circulate agendas, ensure access.
• Coordinate routine travel arrangements and obtain approvals.
• Prepare routine correspondence using Google Docs.
• Organize shared files in Dropbox with consistent folder names.
• Follow up on overdue actions and escalate as needed.
• Confirm completion and close the request with complete notes.

Skills

Shared inbox workflows

Request prioritization

Administrative handoffs

Clear ownership

Calendar coordination

Meeting logistics

Education

High school diploma or equivalent

Tools

Airtable

Google Calendar

Dropbox

Job description

Talentoma seeks an organized Office Support Coordinator for a fully remote role based in the United States, including North Carolina. You will handle office requests, coordinate calendars and travel, and maintain clear notes for teammates.

The role requires a 40-hour weekly commitment with varying shifts. You will work with the office support team lead and collaborate with colleagues across departments to ensure timely delivery of tasks.