Remote Senior Proposal Manager

Vialto; Hartford (CT); On-site; USD 175,000 - 205,000; Full time

Job summary

Vialto seeks a Senior Proposal Manager to own and deliver high-quality client proposals across strategic and competitive pursuits. You will lead as project manager, content developer, and quality controller to ensure deadlines and win themes align with our services and value proposition.

This role blends project management, persuasive writing, and collaboration with SMEs, delivery leaders, and commercial teams. A growth mindset and global impact are key to success in our fast-growing firm.

Qualifications

• 5+ years’ experience managing bids, proposals, or responses in a professional services, consulting, or B2B environment.
• Strong project management and coordination skills; thrives on juggling multiple deadlines and stakeholders.
• Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences.
• Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP.
• Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices.
• Experience using Loopio, Responsive, and SharePoint.

Responsibilities

• Review new RFPs or proposal requests allocated to you and break down key requirements, deadlines, and deliverables.
• Develop proposal storylines, win themes, and section outlines aligned to the defined win strategy
• Host daily or scheduled check-ins with stakeholders to align on value proposition, win themes, and content responsibilities.
• Draft and tailor proposal content, including executive summaries, service overviews, methodologies, bios, and case studies.
• Edit and proofread contributions from SMEs and team members to ensure clarity, consistency, and compliance with brand standards.
• Coordinate visuals and design assets (if needed), including timelines, team structures, and solution illustrations.
• Package, format, and finalize proposal documents (typically Word or PDF), ensuring submission-readiness.
• Upload or submit final proposals to clients through portals, email, or procurement systems.
• Track bid progress and update dashboards or records to reflect proposal status, win/loss data, and key metrics.
• Develop pitch decks and support presentation teams with orals coaching.

Skills

Bid management

Project management

Storytelling

Written English

Stakeholder coordination

Tools

MS Word

PowerPoint

Adobe

SharePoint

Loopio

Responsive

Ariba

Jaggaer

SAP

Job description

Vialto seeks a Senior Proposal Manager to own and deliver high-quality client proposals across strategic and competitive pursuits. You will lead as project manager, content developer, and quality controller to ensure deadlines and win themes align with our services and value proposition.

This role blends project management, persuasive writing, and collaboration with SMEs, delivery leaders, and commercial teams. A growth mindset and global impact are key to success in our fast-growing firm.