Senior Proposal Manager - Remote Global Bids

Vialto; Boston (MA); On-site; USD 175,000 - 205,000; Full time

Job summary

Vialto is seeking a Senior Proposal Manager to own the development, management, and delivery of high-quality client proposals across strategic pursuits. You will act as the project manager, content developer, and quality controller to ensure every submission is client-focused, deadline-driven, and aligned with our services and value proposition.

This role blends project management, persuasive writing, and collaboration with SMEs, delivery, and commercial teams.

Qualifications

• 5+ years’ experience managing bids, proposals, or responses in a professional services, consulting, or B2B environment.
• Strong project management and coordination skills; thrives on juggling multiple deadlines and stakeholders.
• Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences.
• Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP.
• Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices.
• Experience using tools like Loopio, Responsive, and SharePoint.

Responsibilities

• Review new RFPs or proposal requests allocated to you and break down key requirements, deadlines, and deliverables.
• Develop proposal storylines, win themes, and section outlines aligned to the defined win strategy.
• Host daily or scheduled check-ins with stakeholders to align on value proposition, win themes, and content responsibilities.
• Draft and tailor proposal content, including executive summaries, service overviews, methodologies, bios, and case studies, using content libraries and templated assets.
• Edit and proofread contributions from SMEs and team members to ensure clarity, consistency, and compliance with brand standards.
• Coordinate visuals and design assets, timelines, team structures, and solution illustrations.
• Package, format, and finalize proposal documents, ensuring submission-readiness.
• Upload or submit final proposals to clients through portals, email, or procurement systems.
• Track bid progress and update dashboards or records to reflect proposal status, win/loss data, and key metrics.
• Develop pitch decks and support presentation teams with orals coaching.
• Lead or support kickoff calls, clarifying roles, timelines, and submission strategies.
• Participate in lessons-learned reviews post-submission and contribute to proposal process improvements.
• Help maintain and enhance a proposal content library, including reusable templates, bios, case studies, and FAQ responses.
• Support compliance and governance checks, including pricing attachments, contract schedules, or terms review.
• Occasionally, coach or mentor junior proposal writers or freelancers.

Skills

Project management

Editing

Proposal writing

Stakeholder coordination

Attention to detail

Tools

MS Word

PowerPoint

Adobe Acrobat

SharePoint

Loopio

Responsive

Ariba

Jaggaer

SAP

Job description

Vialto is seeking a Senior Proposal Manager to own the development, management, and delivery of high-quality client proposals across strategic pursuits. You will act as the project manager, content developer, and quality controller to ensure every submission is client-focused, deadline-driven, and aligned with our services and value proposition.

This role blends project management, persuasive writing, and collaboration with SMEs, delivery, and commercial teams.