Senior Proposal Architect - Remote Global Bids

Vialto; Trenton (NJ); On-site; USD 175,000 - 205,000; Full time

Benefits offered by this job

Remote role

Eastern Time zone-friendly

Job summary

Vialto is seeking a Senior Proposal Manager to own and deliver high-quality client proposals across strategic and competitive pursuits. You will manage projects, develop content, and ensure compliance with brand standards.

The role requires growth-minded collaboration with SMEs, delivery, and commercial teams, and mentorship of junior writers. This is a remote, full-time position open to candidates in the Eastern Time zone with a $175K–$205K USD compensation.

Qualifications

• 5+ years’ experience managing bids, proposals, or responses in a professional services, consulting, or B2B environment.
• Strong project management and coordination skills; thrives on juggling multiple deadlines and stakeholders.
• Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences.
• Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP.
• Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices.
• Experience using tools like Loopio, Responsive, and SharePoint.

Responsibilities

• Review new RFPs or proposal requests allocated to you and break down key requirements, deadlines, and deliverables.
• Develop proposal storylines, win themes, and section outlines aligned to the defined win strategy
• Host daily or scheduled check-ins with stakeholders (Sales, Delivery, Commercial) to align on value proposition, win themes, and content responsibilities.
• Draft and tailor proposal content, including executive summaries, service overviews, methodologies, bios, and case studies, using content libraries and templated assets.
• Edit and proofread contributions from SMEs and team members to ensure clarity, consistency, and compliance with brand standards.
• Coordinate visuals and design assets (if needed), including timelines, team structures, and solution illustrations.
• Package, format, and finalize proposal documents (typically Word or PDF), ensuring submission-readiness.
• Upload or submit final proposals to clients through portals, email, or procurement systems.
• Track bid progress and update dashboards or records to reflect proposal status, win/loss data, and key metrics.
• Develop pitch decks and support presentation teams with orals coaching.
• Lead or support kick-off calls, clarifying roles, timelines, and submission strategies.

Skills

Proposal management

Project coordination

English editing

MS Word/PowerPoint

Content development

Tools

Loopio

SharePoint

Ariba/Jaggaer

PowerPoint

Adobe Acrobat

Job description

Vialto is seeking a Senior Proposal Manager to own and deliver high-quality client proposals across strategic and competitive pursuits. You will manage projects, develop content, and ensure compliance with brand standards.

The role requires growth-minded collaboration with SMEs, delivery, and commercial teams, and mentorship of junior writers. This is a remote, full-time position open to candidates in the Eastern Time zone with a $175K–$205K USD compensation.