Remote Senior AI Factory Deal Coordinator

Remote; San Francisco (CA); Remote; USD 120,000 - 180,000; Full time

Job summary

Armada's AI Factory team is seeking a remote-based Deal Support Specialist to help drive multi-million dollar AI infrastructure deals across North America. You will coordinate deal tracking, NDA processes, data rooms, collateral packages, and multi-stakeholder communications with senior account executives and partners.

Ideal candidates have strong project management and CRM experience, excellent written and verbal communication, and the ability to navigate time zones for customer meetings and

Qualifications

• Experience coordinating complex deals and multi-stakeholder processes.
• Strong organizational skills and attention to detail.
• Ability to manage time across multiple time zones and teams.

Responsibilities

• Track follow-ups owed by AI Factory Account Executives and ensure closure.
• Capture action items from deal meetings and drive them to completion.
• Run NDA process end to end: request, signature routing, status tracking, and confirmation before engagement.
• Track documents and data room access for prospective customers and partners.
• Assemble and send collateral packages and track recipients.
• Maintain stakeholder trackers on multi-threaded deals and identify who is speaking to whom.
• Schedule customer meetings, site visits, and internal deal reviews across time zones.
• Prepare meeting briefs and pre-read packets for key meetings.

Skills

Project management

Sales coordination

CRM proficiency

Communications

Tools

Salesforce

Microsoft Office

Job description

Armada's AI Factory team is seeking a remote-based Deal Support Specialist to help drive multi-million dollar AI infrastructure deals across North America. You will coordinate deal tracking, NDA processes, data rooms, collateral packages, and multi-stakeholder communications with senior account executives and partners.

Ideal candidates have strong project management and CRM experience, excellent written and verbal communication, and the ability to navigate time zones for customer meetings and