Senior Sales Coordinator, AI Factory

Remote; San Francisco (CA); Remote; USD 120,000 - 180,000; Full time

Job summary

Armada's AI Factory team is seeking a remote-based Deal Support Specialist to help drive multi-million dollar AI infrastructure deals across North America. You will coordinate deal tracking, NDA processes, data rooms, collateral packages, and multi-stakeholder communications with senior account executives and partners.

Ideal candidates have strong project management and CRM experience, excellent written and verbal communication, and the ability to navigate time zones for customer meetings and

Qualifications

• Experience coordinating complex deals and multi-stakeholder processes.
• Strong organizational skills and attention to detail.
• Ability to manage time across multiple time zones and teams.

Responsibilities

• Track follow-ups owed by AI Factory Account Executives and ensure closure.
• Capture action items from deal meetings and drive them to completion.
• Run NDA process end to end: request, signature routing, status tracking, and confirmation before engagement.
• Track documents and data room access for prospective customers and partners.
• Assemble and send collateral packages and track recipients.
• Maintain stakeholder trackers on multi-threaded deals and identify who is speaking to whom.
• Schedule customer meetings, site visits, and internal deal reviews across time zones.
• Prepare meeting briefs and pre-read packets for key meetings.

Skills

Project management

Sales coordination

CRM proficiency

Communications

Tools

Salesforce

Microsoft Office

Job description

About the Company

Armada is the hyperscaler for the edge, delivering modular AI infrastructure from first deployment to AI factory with speed, scale and sovereignty. Named one of Fast Company's Most Innovative Companies and to the CNBC Disruptor 50, Armada's solutions are deployed in over 60 countries globally for organizations ranging from energy to defense.

With nearly $500 million in funding to date, Armada is backed by leading investors including Founders Fund, Lux, BlackRock and Microsoft (M12), alongside strategic partnerships with Microsoft, Dell, Palantir, NVIDIA, SpaceX, and Skydio. We are building the infrastructure layer for sovereign and edge AI - rugged, deployable compute for customers that cannot rely on centralized cloud.

Working at Armada means taking ownership, driving autonomy, and delivering impact. You'll tackle challenges that haven't been solved before and help build something transformative from the ground up. What you do here will not only define your career but help further Armada's mission to bridge the digital divide for customers around the world.

About the Role

TheAI Factory team plays a critical role in driving Armada's growth across a focused set of highvalue, highly complex strategic accounts. These include AIfocused data center operators, colocation providers, NeoCloud platforms, and select renewable energy operators that control land, power, or stranded energy assets suitable for largescale AI infrastructure. This team consists of senior, strategic sellers with a strong track record selling largescale deals, as well as deeply technical Customer Engineering, and Value Engineering, and Partnership teams.

Location

This role is remote-based on the continental US.

What You'll Do

Deal Team Support

• Track follow-ups owed by the AI Factory Account Executives and make sure every one closes

• Capture action items from deal meetings and chase them to completion

• Run the NDA process end to end: request, route for signature, track status, and confirm an NDA is in place before any engineering engagement

• Track documents and deliverables owed by counterparties, and manage data room access for prospective customers and partners

• Assemble and send collateral packages such as base designs, deployment materials, and presentations, and track what was sent to whom

• Maintain stakeholder trackers on multi-threaded deals so the team knows who is talking to whom at each counterparty

• Schedule customer meetings, site visits, and internal deal reviews across time zones

• Prepare meeting briefs and pre-read packets ahead of key customer and partner meetings

Travel and Events

• Book and coordinate travel for the AI Factory team

• Coordinate logistics for customer site visits and facility tours with customers, partners, and Armada engineering

• Coordinate logistics for AI Factory customer, investor, and executive events, including guest lists, invitations, vendors, and on-site details, in partnership with Armada's marketing and events team

• Process travel, event, and vendor expenses and invoices

CRM and Data

• Log offline meetings in Salesforce on behalf of the Account Executives, ensure all recorded calls, activities, and contacts are logged correctly, and keep AI Factory deal checklist fields current

• Improve forecast accuracy by ensuring all active deals are registered in Salesforce under the right time period, include validated exit criteria, and the appropriate forecast category

• Review Salesforce updates and call logs, and approve, correct, or reject them

• Keep offtake and financing partner contact records current

What Success Looks Like

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