Remote Sales Operations Administrator

Better Talent; United States; Remote; USD 16,000 - 19,000; Full time

Benefits offered by this job

Paid time off

Remote work

Job summary

Red Cottage, a premier vacation rental management company, seeks a highly organized Sales Operations Administrator to support the Business Development team. You will maintain CRM accuracy, coordinate appointments, prepare materials, and ensure consistent follow-up throughout the sales lifecycle.

The role emphasizes behind-the-scenes process improvement, cross‑team collaboration, and precise administrative work in a fully remote environment across the United States.

Qualifications

• 2+ years of experience in a Sales Operations, Sales Administration, Executive Assistant, Virtual Assistant, or CRM support role.
• Experience with a CRM platform, preferably HubSpot.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal English communication.
• Professional phone etiquette and confidence interacting with prospective clients.
• Ability to manage multiple priorities while maintaining accuracy.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable learning new software and systems quickly.
• Self-motivated with the ability to work independently in a fully remote environment.

Responsibilities

• Manage calendars and coordinate meetings for the Business Development team.
• Schedule appointments and maintain professional communication with prospective clients.
• Maintain CRM hygiene by ensuring records are complete, accurate, and up to date.
• Support sales pipeline management by updating opportunities, tracking stages, and ensuring data integrity.
• Conduct contact research and enrichment to improve prospect profiles.
• Prepare pre-call summaries, research, and briefing materials for sales meetings.
• Document meeting notes and create clear post-call action items and follow-up tasks.
• Monitor follow-up compliance to ensure no opportunities fall through the cracks.
• Build comprehensive profiles of prospective and existing clients to support smooth handoffs between Sales, Onboarding, and Homeowner Operations.
• Organize and segment opportunities using key business criteria to support targeted outreach campaigns.
• Coordinate with multiple departments to gather information and keep projects moving.
• Identify opportunities to improve administrative processes and sales workflows.
• Perform additional administrative and operational support tasks as needed.

Skills

CRM experience

HubSpot CRM

Organizational skills

English communication

Phone etiquette

Multitasking

Google Workspace / MS Office

Remote work

Fast learner

Tools

HubSpot

Job description

Red Cottage, a premier vacation rental management company, seeks a highly organized Sales Operations Administrator to support the Business Development team. You will maintain CRM accuracy, coordinate appointments, prepare materials, and ensure consistent follow-up throughout the sales lifecycle.

The role emphasizes behind-the-scenes process improvement, cross‑team collaboration, and precise administrative work in a fully remote environment across the United States.