Remote Recruiting Coordinator: Talent Onboarding & Scheduling

Ballard Spahr LLP; San Francisco (CA); Remote; USD 55,000 - 65,000; Full time

Job summary

Ballard Spahr LLP is seeking a Recruiting Coordinator to support the Recruiting team. This role handles scheduling interviews, candidate assessments, orientations, and communications across time zones in a fully remote capacity.

You will use Workday Recruiting and firm applications to manage recruiting tasks, track progress in SharePoint, and coordinate background checks and newhire check-ins. Strong organization and clear communication are essential.

Qualifications

• 2+ years of experience in recruiting or related discipline.
• Experience with applicant tracking and onboarding systems (Workday Recruiting, iManage/FileSite, NetDocs).
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Regular and predictable attendance and willingness to work beyond scheduled hours.

Responsibilities

• Recruiting Operations: support recruiting functions for business professionals using Workday Recruiting.
• Scheduling interviews (phone/video/in-person) across time zones and coordinating intake meetings.
• Create/send computerized assessments and upload results to Workday profiles.
• Manage employee referral communications and upload correspondence to Workday.

Skills

Growth Mindset

Communication

Detail-Oriented

Education

2+ years recruiting experience

Legal industry experience preferred

Tools

Workday Recruiting

iManage/FileSite

NetDocs

SharePoint

Microsoft Office

Job description

Ballard Spahr LLP is seeking a Recruiting Coordinator to support the Recruiting team. This role handles scheduling interviews, candidate assessments, orientations, and communications across time zones in a fully remote capacity.

You will use Workday Recruiting and firm applications to manage recruiting tasks, track progress in SharePoint, and coordinate background checks and newhire check-ins. Strong organization and clear communication are essential.