Remote Recruiting Coordinator - HR Ops & Onboarding

Ballard Spahr LLP; Seattle (WA); Remote; USD 55,000 - 65,000; Full time

Job summary

Ballard Spahr LLP is seeking a Recruiting Coordinator to support the Recruiting team and handle daily administrative recruiting tasks. This remote role involves scheduling interviews, preparing assessment materials, coordinating new hire orientations, and managing ongoing candidate communications.

You will work closely with Hiring Managers and Recruiters across time zones to balance calendars and ensure smooth processes.

Qualifications

• 2+ years of experience in recruiting or related discipline.
• Experience in a law firm or legal environment preferred.
• Proficient with applicant tracking and onboarding systems (Workday Recruiting, iManage/FileSite, NetDocs) and SharePoint.
• Proficient in Microsoft Office (Outlook, Excel, Word).

Responsibilities

• Coordinate recruiting operations using Workday Recruiting and firm applications.
• Schedule interviews across multiple time zones and manage intake meetings.
• Create and send candidate assessments and feedback forms; upload results to Workday.
• Manage employee referral communications and corresponding documentation in Workday.
• Update scheduling and recruitment process checklists in SharePoint.
• Coordinate background checks, references, and conflicts surveys.
• Schedule newhire checkins and meetings with supervisors.

Skills

Growth mindset

Communication

Detail oriented

Tools

Workday Recruiting

iManage/FileSite

NetDocs

SharePoint

Job description

Ballard Spahr LLP is seeking a Recruiting Coordinator to support the Recruiting team and handle daily administrative recruiting tasks. This remote role involves scheduling interviews, preparing assessment materials, coordinating new hire orientations, and managing ongoing candidate communications.

You will work closely with Hiring Managers and Recruiters across time zones to balance calendars and ensure smooth processes.